Commercial Loan Administrator

One Community Bank•Stoughton, WI

About The Position

One Community Bank is hiring a Commercial Loan Administrator in Stoughton, Wisconsin, to support business lending from request through closing. The role focuses on preparing accurate commercial loan documentation, coordinating closing logistics, and maintaining complete, current, and compliant loan and portfolio records. The administrator works with lenders, title companies, and other external partners to help keep loan transactions moving and provide responsive administrative support. A typical day may include triaging new loan requests and upcoming closings, prioritizing time-sensitive work, building and checking document packages, confirming signature authority, following up on title and flood items, coordinating closing and funding logistics, updating the core system, and responding to inquiries. The role also reconciles completed closings and follow-up items so portfolio records remain current and audit-ready.

Requirements

High school diploma or equivalent.
At least 2 years of banking experience.
Attention to detail and ability to manage multiple tasks and consistently prioritize work throughout the day.
Positive, pleasant attitude and willingness to assist in other organization functions as needed.
Knowledge of loan documentation software, fair lending, project management, and financial services rules, regulations, policies, and procedures.
Understanding of business and personal financial statements, tax returns, and credit reports.
Strong problem-solving, communication, and organizational skills, including the ability to set task priorities and meet deadlines.
Advanced Microsoft Office skills.

Nice To Haves

Associate or bachelor's degree preferred.
Knowledge of LaserPro/Abrigo preferred, but not required.

Responsibilities

Compile information from multiple sources and assemble commercial loan closing document packages.
Review entity documentation, identify required signers, and ensure documents are properly executed as legally binding.
Prepare loan documents in LaserPro with the correct structure, covenants, conditions, and language, and deliver them on time.
Order title work and flood determinations; review title reports and confirm appropriate title insurance coverage.
Coordinate closings with title companies, including wiring and disbursement of funds.
Perfect collateral, including mortgages, assignments of rents, title liens, UCC filings, and assignments of life insurance, and manage related documentation.
Board new loans in the core system and complete renewals, modifications, core maintenance, and participation loan administration.
Provide responsive support to lenders and external partners.
Address quality-control and audit findings and complete Adverse Action documentation.
Handle phone and email inquiries, correspondence, scanning, filing, and related administrative support.
Prioritize and track work across new loan requests, upcoming closings, document fixes, completed closings, and follow-up items.