Commercial Hardware – Estimator/Administration Assistant

William B Morse Lumber Co•Rochester, NY

18d

About The Position

Morse Sash and Door is hiring a Commercial Hardware Estimator/Administration Assistant for its Commercial Hardware Department. The position dedicates approximately 80% of work time to project estimation and 20% to administrative support. The role involves reviewing and analyzing bid requests, performing take-offs focused on door hardware, preparing accurate and competitive estimates and quotations, maintaining pricing resources and project files, and coordinating with vendors, clients, peers, and internal teams. It also provides project management and administrative assistance, including scheduling, resource allocation, progress tracking, document management, data entry, and customer service. The position reports to the Commercial Hardware Manager and has business hours of Monday through Friday, 7:00 a.m. to 4:00 p.m., with flexibility and occasional overtime required. The position is full-time, salaried, and non-exempt. Work authorization is limited to a U.S. citizen or permanent resident.

Requirements

Valid driver’s license.
Microsoft Suite skills, including proficiency in Excel.
Attention to detail and proficiency with mathematics.
Proficiency with project management life cycles.
Customer service skills.
Point-of-sale system skills.
Documentation and record-keeping skills.
Ability to self-schedule in a structured manner and adjust priorities daily.
Five years of experience in an estimator, project management, or critical-thinking role.
Three years of Microsoft Suite experience, including Excel proficiency.
Three years of point-of-sale, inventory, or purchasing experience.
Three years of customer relations experience.
U.S. citizen or permanent resident work authorization.

Nice To Haves

Associate’s degree preferred.
Construction industry experience preferred.
Ability to read floor plans strongly preferred.

Responsibilities

Monitor incoming bids and updates, reviewing and evaluating them in a timely manner.
Keep commercial estimating job files updated with relevant job information.
Review and de-scope incoming bid requests within deadlines assigned by the manager.
Collaborate with the Commercial Hardware Manager to assess bid requests.
Conduct building take-offs focused on door hardware needs.
Maintain accurate paper and digital pricing resources and current knowledge of product selections and prices.
Work with vendors to understand products and lead times and negotiate pricing.
Download and organize prints and project files according to filing protocols, and maintain accessible bid and project documents.
Complete bids and quotations accurately and on time.
Facilitate meetings with pre-construction clients and peers as needed.
Update the Commercial Hardware Manager on bid status, issues, and potential opportunities.
Prepare project estimates and cost analyses using industry-standard tools and methodologies.
Learn how door hardware relates to commercial doors and understand product specifications.
Coordinate with internal teams and external stakeholders to meet project requirements for each estimate.
Support other assigned duties and the smooth operation of the commercial department.
Assist with project management, including scheduling, resource allocation, and progress tracking.
Use online portals and databases to retrieve project information, specifications, and drawings.
Review and analyze project schedules to identify pre-construction milestones.
Coordinate communication between departments involved in sash and door operations.
Enter and maintain commercial department data accurately and ensure records are complete and reliable.
Provide customer service onsite and offsite.