Commercial Construction Project Administrator

Ash Properties • Jacksonville, FL

5d • Onsite

About The Position

Ash Properties is seeking a highly organized and detail-oriented Commercial Construction Project Administrator to support its Construction & Tenant Improvement team. This role is ideal for someone who enjoys bringing order to complex projects, thrives in a fast-paced environment, and takes pride in ensuring projects remain organized, compliant, and moving forward. The Commercial Construction Project Administrator serves as the administrative backbone of the construction process, supporting tenant improvement, renovation, and commercial construction projects from startup through closeout. You will work closely with project managers, contractors, vendors, accounting, and operations teams to maintain documentation, administer payment processes, track compliance requirements, and support project execution. Success in this role requires exceptional organizational skills, attention to detail, professionalism, and the ability to effectively manage multiple priorities simultaneously.

Requirements

• Minimum 3 years of experience in commercial construction administration, project administration, real estate development, facilities management, construction accounting support, or a related field.
• Strong understanding of construction documents and project workflows.
• Experience with payment applications, contractor billing packages, or construction controls.
• Experience managing lien waivers, affidavits, releases, and compliance documentation.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Outlook, Word, Excel, Teams, and related business software.
• Ability to successfully manage multiple projects and competing deadlines.
• Ability to work independently and take ownership of responsibilities.

Nice To Haves

• Experience with Oracle Textura Payment Management.
• Experience using DocuSign.
• Experience supporting tenant improvement, commercial construction, or real estate development projects.
• Familiarity with submittals, RFIs, change orders, and project closeout documentation.

Responsibilities

• Maintain complete and organized project files, including contracts, drawings, permits, submittals, RFIs, change orders, correspondence, and closeout documentation.
• Track and distribute updated plans, specifications, and project revisions.
• Maintain submittal logs and document control records.
• Assist project teams in maintaining compliance throughout the project lifecycle.
• Support project closeout activities, including collection of warranties, as-built drawings, O&M manuals, releases, and turnover documentation.
• Prepare and coordinate payment request packages for review and processing.
• Verify supporting documentation for completeness and accuracy.
• Track payment application status and assist in resolving discrepancies.
• Maintain project commitment, approval, and documentation records.
• Support construction controls through organized recordkeeping and milestone tracking.
• Administer and track lien waivers, sworn statements, affidavits, releases, and compliance documentation.
• Follow up proactively with contractors and vendors regarding outstanding requirements.
• Maintain complete records supporting payment compliance and risk management efforts.
• Serve as a key point of contact for contractors, vendors, tenants, consultants, and internal teams.
• Coordinate meetings, project communications, and document distribution.
• Partner closely with Construction, Accounting, Finance, Operations, and external stakeholders to keep projects progressing smoothly.
• Other duties as assigned

Benefits

• Opportunity to work directly with development, construction, operations, and property management professionals.
• Exposure to a diverse portfolio of commercial projects and tenant improvements.
• Collaborative, entrepreneurial environment where your contributions make a meaningful impact.
• Opportunity to grow your career within a respected and expanding organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED