Commercial Admin Assistant

Brda Electric•Fenton, MO

1d•$25 - $29•Onsite

About The Position

At Brda Electric, we are seeking a highly organized, detail-driven, and proactive Commercial Administrative Assistant to play a vital role in helping our commercial projects succeed. This position is central to our Commercial Department, involving support for project teams, coordination of billing, assistance to leadership, customer support, and ensuring critical projects move forward. The ideal candidate thrives in a fast-paced environment, excels at organization, and enjoys being a reliable point of contact.

Requirements

Administrative, billing, project coordination, or office management experience.
Exceptional organizational and multitasking skills.
Strong attention to detail and accuracy.
Excellent communication and customer service abilities.
Proficiency with Microsoft Office and business software systems.
The ability to prioritize tasks and adapt in a fast-paced environment.
A positive attitude, professional demeanor, and strong work ethic.

Nice To Haves

Experience in construction, electrical, service, or commercial contracting environments.
Notary Public certification or willingness to obtain certification.

Responsibilities

Prepare and issue down payment invoices according to contract requirements.
Generate progress billings, partial invoices, and final invoices for commercial electrical projects.
Verify billing accuracy by coordinating with Operations and Estimating teams.
Track project documentation and maintain organized records.
Support project startup and closeout activities.
Serve as a primary contact for customers, contractors, and team members regarding billing and project documentation.
Assist with resolving administrative and billing-related issues quickly and professionally.
Help ensure projects stay organized, compliant, and on track.
Prepare and distribute Certificates of Insurance (COIs), lien waivers, W-9s, subcontractor agreements, and project contracts.
Follow up with vendors and subcontractors for compliance documentation.
Maintain accurate project and billing files.
Manage incoming and outgoing mail, packages, and deliveries.
Coordinate shipping and courier services.
Monitor and maintain office supply inventory.
Scan, organize, and distribute documents.
Provide administrative support across departments as needed.
Compile reports related to project progress, billing status, revenue tracking, and departmental performance.
Assist leadership in monitoring key commercial metrics and project trends.
Help provide the information needed to make smart business decisions.
Serve as a Notary Public for company and project-related documents when required.
Ensure all notarizations are completed accurately and in compliance with applicable regulations.