Command Secretary

U.S. Coast Guard•Portsmouth, VA

2d•Onsite

About The Position

This vacancy is for a GS-0318-8, Command Secretary located in the Department of Homeland Security, U.S. Coast Guard, BASE PORTSMOUTH FACILITIES ENGINEERING DEPARTMENT -F in PORTSMOUTH, Virginia. Duties You will serve as a Command Secretary and be responsible for providing secretarial and office management support, and directing all program, administrative and support operations for the Command. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Requirements

Must be a U.S. Citizen.
Must be registered or exempt from the Selective Service.
A one-year probationary period may be required.
Must undergo and successfully pass a background investigation.
This position requires a Public Trust clearance.
Time-in-Grade requirement must be met by the closing date of the vacancy.
All Federal employees are required to have Federal salary payments made by direct deposit.
Must be able to type 40 WPM.
To qualify at the GS-08 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-07 grade level in the federal sector.
Identifying workflow problems, scheduling conflicts, and other situations with negative impact on organizational efficiency or effectiveness.
Planning for recurring, events, conferences, and travel for Commanding Officer and staff.
Reviewing and editing outgoing correspondence, guiding staff on policies/instructions, and managing administrative timelines.

Responsibilities

Managing administrative operations, correspondences, records, suspense actions, calenders, and office procedures.
Communicating professionally and effectively with senior leaders, staff, and external organizations.
Preparing, reviewing, and editing correspondence, memorandum, reports, and other official documents for accuracy and proper format.
Organizing competing requirements, establishes priorities, manages suspenses, and meets critical deadlines.
Responding effectively to changing priorities, short-notice requirements, and mission demands.