College Aide (Executive)
About The Position
The New York City Department of Design and Construction, Division of Infrastructure, is seeking a motivated, detail-oriented College Aide for its Office of Administrative Services. Reporting directly to a Senior Administrative Liaison, the College Aide supports the people and operations of the division’s capital engineering and construction teams. The position provides hands-on exposure to public-sector human resources, personnel administration, organizational governance, and workplace logistics. College Aides may work up to 17 hours per week during the school year and full-time (35 hours) during the summer. Applicants must be students enrolled in an accredited college or graduate school and must remain students during employment. Educational credentials must be from an institution accredited by an entity recognized by the U.S. Department of Education. Foreign credentials require independent equivalency verification from an approved evaluation service.
Requirements
- Must be matriculated at an accredited college or graduate school and continue as a student during employment.
- Educational credentials must be from an institution accredited by an entity recognized by the U.S. Department of Education; foreign credentials require independent equivalency verification from an approved evaluation service.
- For Assignment Level II (Information Technology), must be matriculated in an IT, computer science, management information systems, data processing, or closely related course of study, including or supplemented by 9 semester credits in an acceptable course of study.
- For Assignment Level III (Information Technology Fellow), must be matriculated in an IT, computer science, management information systems, data processing, or other area relevant to assigned IT projects, including or supplemented by 9 semester credits in an acceptable course of study.
- Students may not work more than half-time during weeks when their classes are in session.
- Maximum tenure in the College Aide title is six years.
Responsibilities
- Maintain, analyze, and update divisional human capital trackers, including mandatory training compliance, vacancy pipelines, and Assignment Differential rosters.
- Audit and update organizational charts to maintain accurate reporting hierarchies, titles, and team alignments across infrastructure bureaus.
- Coordinate and submit electronic personnel requests, including Employee Status Change Forms, through agency tracking portals in accordance with civil service and agency protocols.
- Maintain and organize secure digital personnel archives, supporting data accuracy and standard document-retention practices.
- Respond to staff inquiries and follow up with employees regarding operational deadlines.
- Coordinate office logistics, including special supplies and materials distribution.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
