College Aide (Executive)

City of New York • New York City, NY

2d • Onsite

About The Position

The New York City Department of Design and Construction (DDC), Division of Infrastructure, is seeking a motivated, detail-oriented College Aide to support the Office of Administrative Services. Reporting directly to a Senior Administrative Liaison, the College Aide supports the people and operations serving the division’s capital engineering and construction teams. The role offers hands-on exposure to public-sector human resources, personnel administration, organizational governance, and workplace logistics across a large municipal division.

The position is listed as part-time, with College Aides permitted to work up to 17 hours per week during the school year and full-time, 35 hours per week, during the summer. Eligibility requires enrollment in an accredited college or graduate school and continued student status. Educational credentials must be from an institution accredited by an organization recognized by the U.S. Department of Education; foreign credentials require independent equivalency verification by an approved evaluation service.

College Aide assignment levels have different eligibility conditions. Level I requires matriculation at an accredited college or graduate school. Levels II and III are information-technology assignments requiring matriculation and a relevant course of study, including or supplemented by 9 semester credits in an acceptable course of study. Level III appointments are made by the Technology Steering Committee through the Department of Information Technology and Telecommunications. Maximum tenure in the College Aide title is six years. Students may not work more than half-time in a week when their classes are in session, but may work full-time during vacation periods.

Requirements

• Must be enrolled (matriculated) in an accredited college or graduate school and remain a student during employment.
• Educational credentials must be from a U.S. Department of Education-recognized accredited institution; foreign credentials require independent equivalency verification from an approved evaluation service.
• For Assignment Level II (Information Technology), must be enrolled in a relevant information technology, computer science, management information systems, data processing, or closely related course of study, including or supplemented by 9 semester credits in an acceptable course of study.
• For Assignment Level III (Information Technology Fellow), must be enrolled in a relevant information technology, computer science, management information systems, data processing, or other area relevant to assigned IT projects, including or supplemented by 9 semester credits in an acceptable course of study.
• Students may not work more than half-time in any week when their enrolled classes are in session.

Responsibilities

• Maintain, analyze, and update divisional human-capital trackers, including mandatory training compliance, vacancy pipelines, and Assignment Differential rosters, to provide leadership with operational visibility.
• Audit and update divisional organizational charts to maintain accurate reporting hierarchies, titles, and team alignments across infrastructure bureaus.
• Coordinate and submit electronic personnel requests, including Employee Status Change Forms, through agency tracking portals in accordance with civil service and agency protocols.
• Maintain and organize secure digital personnel archives, ensuring data accuracy and standard document-retention practices.
• Respond to staff inquiries and follow up with employees regarding operational deadlines.
• Coordinate office logistics, including special supplies and materials distribution.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed