LOGISTICS - COLLEGE AIDE
About The Position
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. The Logistics division works to increase the City’s ability to support emergency operations with a sustained and well-coordinated supply chain of resources. It comprises the Humanitarian Logistics, Ground Support Logistics, Mutual Aid and Resource Processing (MARP), and Logistics Planning & Coordination (LPC) units, and works to ensure that the right personnel, equipment, supplies, and support are in the right place, at the right time, and in the right quantities, across all response and recovery operations. The Logistics division is seeking an administrative aid to support all Logistics units with the execution of their functional responsibilities. This will include reviewing and scanning prior activation documentation, helping maintain inventory, creating presentations for our asset-tracking program and our interim flood protection measures program, reviewing bureau plans for common language, and assisting with the coordination of internal and partner readiness measures. With significant interaction across other Bureau’s and Units this position is an excellent introduction to the field of emergency management.
Requirements
- Matriculation at an accredited college or graduate school.
- Employment is conditioned upon continuance as a student in a college or graduate school.
- Strong organizational skills
- Strong communication and collaboration skills
- Attention to detail
- Experience working with Microsoft Office 365 (Teams, Outlook, Word, PowerPoint etc.)
Responsibilities
- Support NYC Tracker Program: Assist with the tracking of GPS tracking devices deployed on equipment to the field & of managing the inventory of non-deployed tracking devices; update presentation/’pitch’ for partner agencies
- Support Intermittent Flood Protection Measures program – support documentation and upkeep at sites, maintain accurate inventory of associated supplies, provide administrative support to program
- Scan and backup paper files from prior activations
- Assist with the review, testing, and implementation of new system features (such as in DisasterLAN and the Citywide Asset & Logistics Management System)
- Support preparations and take minutes for interagency meetings, such as the Urban Area Working Group Logistics Subcommittee meeting
- Assist with entering and maintaining site assessment data into DisasterLAN (e.g., debris sites, shelter sites)
- Help with course preparations (e.g., print materials)
- Assist with the entry of equipment and supplies into the DisasterLAN resource stockpile
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
Associate degree
