Collections & Accounts Receivable Specialist

University of Colorado•Aurora, CO

9d•Hybrid

About The Position

The Office of Grants and Contracts (OGC) is seeking a Collections and Accounts Receivable Specialist. The duties include researching and performing collection activities related to outstanding invoices, initial receipt of cash or adjusting entries for any grant, contract coming into or out of Grants and Contracts. Collections & AR – 100% Research and identify incoming funds, log payments information in Excel and apply payments via the AR module in PeopleSoft, to invoices and general ledger. Create on demand invoices for advance, autopay and department invoiced awards in order to apply payments. Position serves as a checkpoint to review all postings for completeness and will interact to make corrections needed as a result of Office of Grants and Contracts clearing account reconciliation. Research and resolve customer service inquiries and communication (as needed) as they relate to payments with internal customers, such as department personal, other campuses as well as interactions with sponsors related to payment inquires. Running reports and queries to obtain outstanding balances. Organize list according to severity of delinquency. Informing sponsors of overdue and current amount owed. Collect payments on past due invoices. Contact sponsors via e-mail or telephone. Review payment terms and conditions of a contract. Ensure customer contact information is correct. Process dunning letters. Record, monitor, and maintain collections activity and related communications using the PeopleSoft 9.2 Collections Workbench. Provide Weekly and monthly collections reporting to direct supervisor.

Requirements

A bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
A combination of education and related technical/military/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Working towards a degree in accounting or related business degree can substitute for the required experience on a year for year basis.
At least one (1) year of experience in billing, accounting, accounts receivable, collections, grants and/or contracts.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Ability to manage multiple tasks and work independently with minimal supervision.
Knowledge of basic accounting principles.

Nice To Haves

Experience with PeopleSoft 9.2 grants module/project costing set-up within a Higher Education system.
Experience with Higher Education grants and contracts administration.
Knowledge of the InfoEd eRA and PeopleSoft data and functionality.

Responsibilities

Research and identify incoming funds, log payments information in Excel and apply payments via the AR module in PeopleSoft, to invoices and general ledger.
Create on demand invoices for advance, autopay and department invoiced awards in order to apply payments.
Review all postings for completeness and interact to make corrections needed as a result of Office of Grants and Contracts clearing account reconciliation.
Research and resolve customer service inquiries and communication (as needed) as they relate to payments with internal customers, such as department personal, other campuses as well as interactions with sponsors related to payment inquires.
Run reports and queries to obtain outstanding balances.
Organize list according to severity of delinquency.
Inform sponsors of overdue and current amount owed.
Collect payments on past due invoices.
Contact sponsors via e-mail or telephone.
Review payment terms and conditions of a contract.
Ensure customer contact information is correct.
Process dunning letters.
Record, monitor, and maintain collections activity and related communications using the PeopleSoft 9.2 Collections Workbench.
Provide Weekly and monthly collections reporting to direct supervisor.