COB Graduate Programs Coordinator

California State University, Long Beach•Long Beach, CA

2d•$4,047 - $5,896•Onsite

About The Position

The COB Graduate Programs Coordinator provides administrative support to the Graduate Business Programs Office at California State University, Long Beach. The role serves as the office’s front desk receptionist and provides customer service to prospective applicants, current students, faculty, staff, and other visitors. It also supports general fiscal operations, including purchases, forms, budget requests, event coordination, operating expenses, and timesheets, with oversight from the Fiscal Team. The coordinator maintains office records and files, schedules meetings, prepares reports, and handles documents. The position also oversees social media coordination and development and supervises student assistant workers. This is a temporary, one-year appointment with no permanent status granted; the assignment may expire earlier. It is a 1.0 time-base position, working 40 hours per week. The required schedule is Monday through Thursday, 9:00 a.m. to 6:00 p.m., and Friday, 8:00 a.m. to 5:00 p.m. The stated hiring range is $4,047 to $4,381 per month; the CSU classification salary range is $4,047 to $5,896 per month. Employees appointed at least half-time for more than six months and one day may be eligible for benefits, depending on appointment type, classification, and applicable agreement.

Requirements

Equivalent to four years of administrative support experience.
Ability to provide excellent customer service and maintain positive working relationships with faculty, staff, students, and vendors.
Working knowledge of office methods, procedures, and practices.
Ability to perform clerical tasks involving independent judgment, accuracy, speed, and high attention to detail.
Working knowledge of Windows, Word, Outlook email, spreadsheets, and databases.
Working knowledge of Canva and social media platforms.
Excellent written and oral communication skills.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
Ability to contribute to a positive university experience for students and support the university’s commitment to a vision of excellence.
Ability to work Monday through Thursday, 9:00 a.m. to 6:00 p.m., and Friday, 8:00 a.m. to 5:00 p.m.
Satisfactory completion of a required background check.
Upon hire, reside in California.

Responsibilities

Provide administrative and fiscal support by completing purchases, budget requests, and hospitality forms, and maintaining operating expenses and timesheet entries with oversight from the Fiscal Team.
Serve as receptionist: greet visitors, answer incoming calls, take thorough messages, and relay accurate information in a friendly and professional manner.
Oversee social media design and posting according to the social media plan.
Supervise student workers directly and indirectly.
Maintain and update student workers’ work schedules.
Develop and implement onboarding and training schedules for student workers.
Support regular supervision meetings.
Maintain office records and files, schedule meetings, prepare reports, and handle documents.
Coordinate events and provide administrative support to the Graduate Business Programs Office.

Benefits

Up to 24 vacation days per year, based on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plans.
Participation in the CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.