COB Graduate Programs Coordinator

The Beach • Long Beach, CA

1d • Onsite

About The Position

The COB Graduate Programs Coordinator provides administrative and fiscal support to the Graduate Business Programs Office at California State University, Long Beach. The position serves as the office’s front desk receptionist, providing customer service to prospective applicants, students, faculty, staff, and visitors. Duties also include completing purchases and forms, preparing budget requests, coordinating events, maintaining records and files, scheduling meetings, preparing reports, handling documents, and maintaining timesheet entries and operating expenses with oversight from the Fiscal Team.

The coordinator oversees social media design and posting according to the office’s social media plan and supervises student assistant workers. This includes maintaining schedules, developing and implementing onboarding and training schedules, and supporting regular supervision meetings.

This is a temporary, one-year appointment with no permanent status granted; the assignment may end earlier. The position is 1.0 time-base, 40 hours per week, with a schedule of Monday–Thursday, 9:00 AM–6:00 PM, and Friday, 8:00 AM–5:00 PM. Employees must reside in California upon their date of hire. Employment is contingent on satisfactorily completing a background check.

Requirements

• Equivalent to four years of administrative support experience.
• Ability to provide excellent customer service and maintain positive working relationships with faculty, staff, students, and vendors.
• Working knowledge of office methods, procedures, and practices.
• Ability to perform clerical tasks involving independent judgment, accuracy, speed, and attention to detail.
• Working knowledge of Windows, Word, Outlook email, spreadsheets, and databases.
• Working knowledge of Canva and social media platforms.
• Excellent written and oral communication skills.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including those related to safety, civility, information security, and nondiscrimination.
• Ability to contribute to a positive university experience for students and support the university’s vision of excellence.
• Ability to work Monday–Thursday, 9:00 AM–6:00 PM, and Friday, 8:00 AM–5:00 PM.
• Must reside in California upon the date of hire.
• Must satisfactorily complete a background check.

Responsibilities

• Provide administrative and fiscal support, including completing purchases, budget requests, and hospitality forms.
• Maintain operating expenses and timesheet entries with oversight from the Fiscal Team.
• Serve as receptionist by welcoming visitors, answering incoming calls, taking thorough messages, and relaying accurate information.
• Oversee social media design and posting in accordance with the social media plan.
• Supervise student workers directly and indirectly.
• Maintain student workers’ schedules and develop and implement onboarding and training schedules.
• Support regular supervision meetings for student workers.
• Maintain office records and files, schedule meetings, prepare reports, handle documents, and coordinate events.

Benefits

• Paid vacation, paid holidays, and sick leave.
• Medical, dental, and vision plans.
• CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings options.
• Tuition fee waiver programs for eligible employees.
• Employee Assistance Program counseling and support services.
• Wellness programs and professional development opportunities.
• Life, disability, and pet insurance options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed