Coaching Services Operations Manager

Zeiders Enterprises, Inc.•Woodbridge, VA

2d•Remote

About The Position

The SECO Program Coaching Services Operations Manager manages and supervises Career Coach Supervisors delivering SECO Program services. Responsible for contract performance, compliance and staffing while delivering quality operations. Provides day-to-day operational management of the career center and interacts with the government Program Office POC’s as appropriate. Develops and implements operational policies, procedures and guidelines for the effectiveness and efficiency of career coaching services operations. Ensures operational performance, quality control, and other performance standards are met and or exceeded. Supervises professional staff working in a contact center environment to deliver the full spectrum of career development services including; career exploration, career readiness, educational options, career transitions, and job search assistance to military spouses. Ensures sufficient technical and operational call center resources are established to meet contract requirements and resolves complex issues as needed. Creates and maintains efficiencies by developing positive call center work flows, using appropriate resources, evaluating by performance metrics and developing process improvements when necessary. Ensures that career coaches receive training to reflect current and future career development trends. Facilitates the approval process for government-directed training in accordance with contract requirements. Integrates career coaching activities into outreach and virtual services, e.g. webinars, social media, event support, etc. Works with the SECO Career Center Manager in the execution of the program to provide reporting, briefing, quality control and other support as required for customer delight. This remote position may be remote with key working hours on Eastern time. Periodic travel will be required to the corporate home office in Woodbridge, VA.

Requirements

Master’s degree in Career Counseling, Higher Education Administration/Leadership, Counseling, Education or related field
Five (5) years' experience supporting contact center operations or related service department that assists customers via phone, email, and online.
8 years personnel management/staff supervision delivered with preference for experience in a remote work setting.
A minimum of 5 years’ experience as a professional career counselor, higher education administrator or as a workforce development professional.
Experience providing career coaching/counseling to diverse adult populations across the full career development lifespan to include career assessments, career exploration, career decision-making, resumes, personal branding, interview strategies, job search strategies, etc.
Strong written and verbal communication skills; ability to build rapport with individuals.
Demonstrated evidence of successfully working in a team environment.
Results-driven manager with the ability to influence and focus on continual process improvement.
Ability to use Microsoft Office programs and a variety of technology applications.
This position requires access to U.S. Government facilities and systems.
U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.
You will need to complete and clear the full government background check process based on your role.

Nice To Haves

Experience and proven track record with high-tempo technology-intensive service delivery operations, with a preference for a call center operation setting.
An active certification in one of the following: the Certified Career Counselor (CCC) credential, Certified Clinical Supervisor of Career Counseling (CCSCC) or Certified Master of Career Services (CMCS) credential through the National Career Development Association, the Certified Workforce Development Professional (CWDP) credential through the National Association of Workforce Development Professionals, or the National Certified Counselor (NCC) credential through the National Board of Certified Counselors.
MBTI and/or Strong Interest Inventory certification.
Demonstrable success in government contracting through prior work experience in a customer-facing role.
Former Military, Military Spouse, Veteran or Wounded Warrior.

Responsibilities

Provides support to the SECO Career Center Manager in the operational direction and oversight of Career Coaching Services.
Conducts operational planning, execution, and evaluation of a multi-faceted program that requires collaboration with the Department of Defense customers to identify new and innovative services for military spouse education and employment opportunities.
Works cooperatively with the Career Center Manager and Advising Services Operations Manager in developing short and long range goals, objectives, policies and operating procedures in accordance with contract parameters for the Career Center and specifically Coaching Services.
Ensures that contract service, quality, and performance requirements are met and standard operating procedures (SOP) compliance is maintained by the SECO Career Coach Supervisors and staff.
Advises the Career Center Manager and SECO Task Order Program Manager of any contractual issues that may result in Contracting Office action and of any anticipated or proposed adverse personnel action.
Develops and submits weekly/monthly/quarterly management reports on compliance, quality and contract deliverables regarding Career Coach operations.
Direct management and oversight of Career Coach Supervisors.
Works with Career Coaching Supervisors and staff to problem solve and facilitate issues and situations.
Provides oversight of the hiring process to ensure compliance with contract requirements and adherence to Zeiders’ Human Resources policies for Career Coaching staff.
Ensures that contract staff receives required corporate-sponsored training in coordination with the Training Director, Human Resources and the contract’s learning specialists.
Celebrates staff accomplishments and contract performance.
Develops and implement performance standards; provides performance feedback and management consistent with Zeiders’ Human Resources policies.
Serves as senior POC in managing escalated customer service or compliance issues regarding career coaching to include research, response, and corrective action.
Serves as POC for SECO staff for various contract features; interfaces with the government client and supporting contractors regarding SECO contract features.
Serves as POC for SECO Career Coach outreach deliverables coordination.
Manages Senior Career Coach Projects and work assignments.
Works cooperatively with other department managers/staff in developing and maintaining contract workforce management objectives, policies and operating procedures, quality standards and reporting requirements in accordance with contract parameters for the Career Center.
Manage Career Coach Supervisors who supervise career coaches.
The position is responsible for the overall direction, coordination, and evaluation of these activities.
Supervisory responsibilities are executed in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.