Club Services Finance Coordinator

Associated Students Inc•Pomona, CA

11d•$68,733 - $76,996•Hybrid

About The Position

Under the direction of the Director of Organizational Effectiveness, the Club Services Finance Coordinator oversees the financial operations of Club Services. This includes budget administration, funding allocations, financial compliance, account monitoring, and operational support for clubs, councils, advisors, and staff. The coordinator leads unit personnel, including a part-time Club Finance Supervisor and approximately eight part-time Clubs Services Assistants. The role also oversees financial support for registered student organizations (RSOs) and Club Councils, including budget preparation and review, additional funding requests, purchase orders and disbursements, financial reporting, travel requests, and training. The position is temporary for 18 months and is hybrid eligible. The schedule is Monday through Friday, with varying hours that may include early mornings, evenings, and weekends as needed.

Requirements

Bachelor’s degree from an accredited college or university.
At least two years of progressively responsible experience, including record-keeping, budget development and analysis, customer service, and training.
At least three years leading or supervising the work of others.
Knowledge of general nonprofit accounting methods and related rules, regulations, and procedures.
Considerable knowledge of budget development, maintenance, and analysis.
Ability to understand problems and objectives broadly and develop strategic solutions for clubs and organizations.
Knowledge of and ability to develop and implement effective and efficient processes, procedures, and solutions.
Ability to plan, direct, and review varied activities and meet important deadlines.
Ability to analyze financial and statistical data and prepare accurate, comprehensive reports.
Knowledge of, or ability to quickly learn, CSU and ASI policies and procedures.
Analytical skills to identify and analyze issues and develop, recommend, and evaluate solutions.
General knowledge of personnel management and supervision principles and ability to use management skills effectively.
Ability to adjust priorities to meet changing and overlapping deadlines.
Ability to communicate effectively orally and in writing with diverse students, staff, faculty, and community members, courteously and with a customer-service emphasis.
Knowledge of customer-service standards and ability to create procedures, motivate and train staff, and ensure quality service to stakeholders.
Effective interpersonal skills and proven ability to guide others collaboratively.
Ability to establish and maintain effective working relationships in a diverse multicultural environment.
Technical fluency with standard office software, such as Microsoft Office Suite, and databases.
Ability to work independently, use initiative, and exercise judgment.
Ability to satisfactorily complete a background check, including a criminal records check.

Nice To Haves

Experience within a university or nonprofit environment.

Responsibilities

Recruit, supervise, train, develop, and provide performance management and guidance to unit personnel; set goals, prepare performance evaluations, and cross-train staff.
Ensure unit operations comply with established policies, procedures, organizational goals, and generally accepted accounting standards.
Allocate and monitor team work, ensure it is completed accurately and on time, and coordinate unit priorities with the Director.
Enhance, analyze, implement, enforce, and document policies and procedures affecting the Clubs Services unit; recommend and implement improvements.
Participate in ASI team learning and training, University meetings, task teams, and committees, and model ASI core values and active learning.
Serve as a liaison with University personnel as needed and collaborate with the direct supervisor and ASI Executive staff on activities outside the unit.
Ensure RSO representatives receive a high level of customer service in their interactions with Clubs Services staff.
Oversee budget preparation, compliance with approved budgets, account analysis, and annual RSO budgets; review actual financial performance against approved budgets.
Oversee RSO additional funding requests, including processes, support for group submissions, and timely, accurate allocation postings.
Support Club Council financial functions through clear standard operating procedures and policy alignment.
Oversee RSO budget preparation and provide guidance to clubs and councils; ensure RSO budgets are accurate and approved on time.
Review purchase orders and disbursement requests for accuracy, completeness, and budget compliance, and request adjustments as necessary for timely approval.
Oversee RSO financial reporting and analysis, including profit and loss statements.
Provide oversight and direction for RSO-related travel and ensure travel requests comply with ASI, CSU, and University standards and are processed promptly.
Oversee and facilitate RSO training on budget, disbursement, and travel policies, procedures, and forms; develop and implement RSO training programs and a procedure manual.
Perform other duties as assigned.