Clinician Contract Coordinator
About The Position
This role is responsible for establishing and managing a system to ensure all Medical Group contracts are prepared, executed, organized, and secured in a centralized department contract repository. These documents include physician employment agreements, amendments, compensation committee documentation, notification letters, and immigration documents. The position acts as a liaison between leadership, including the Medical Group President, and various departments such as Legal, Compliance, Recruitment, and Physician Compensation. It also involves managing a centralized electronic contract database, mentoring and training team members, processing immigration documents in partnership with the in-house Immigration Coordinator and outside counsel, and assisting with special projects and process improvements. The role requires managing technology resources for the contracting process to ensure continuity and consistency.
Requirements
- Bachelor's Degree in Business, or Bachelor's Degree in Health Care Administration or related field.
- Typically requires 2 years of experience in contract document drafting, review, analysis, and coordination.
- Proven ability to work independently while making critical decisions under tight timeframes with multiple competing priorities.
- Understanding of contract and/or legal document principles and concepts.
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Access) or similar products.
- Ability to manipulate, maintain and organize data and maintain data with ease of access.
- High level confidentiality.
- Good interpersonal communication skills and experience to effectively interact and build working relationships with all levels of team members, including physicians, leadership, and external customers.
- Exceptional working knowledge of contracting language.
- Ability to act as a resource and provide guidance to others.
- Ability to establish exceptional individual relationships based on credibility of expertise and trust.
- Strong attention to detail and problem solving skills.
- Strong organizational skills and ability to prioritize daily tasks and work with short turnaround times.
Responsibilities
- Establishes and manages a system which ensures all Medical Group contracts are prepared, executed, organized, and secured in a centralized department contract repository.
- Facilitates and communicates standard contract provisions and procedures.
- Acts as a liaison among leadership, including the Medical Group President, and team members from Aurora’s Legal, Compliance, Recruitment, and Physician Compensation departments to ensure all needs are met for the organization and discrepancies are resolved.
- Manages a centralized electronic employment agreement and contract database.
- Mentors, coaches and trains team members on implementation of new guidelines and the continued adherence to established guidelines governing contracting content and workflows.
- Partners with the Advocate Aurora in-house Immigration Coordinator and, when necessary, outside legal counsel, to process immigration documents in accordance with immigration regulations.
- Maintains paper and electronic immigration files for all sponsored employees and prepares and maintains Department of Labor public access files for physicians, advance practice clinicians, and other system professionals ensuring compliance with current regulations.
- Assists with special projects as defined by the Clinician Contracts team.
- Identifies opportunities for process improvements and other innovations, including streamlining and updating tools used as part of the team’s contracting procedures.
- Manages technology resources used in the contracting process for the approval, signature, distribution, and storage of documents to ensure continuity and consistency among stakeholders.
Benefits
- Comprehensive suite of Total Rewards
- Well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
