Clinical Research Administrator in Sponsored Projects

UTHealth Houston • Houston, TX

6d • Hybrid

About The Position

We are looking for a Clinical Research Administrator who will be responsible for coordinating budget review and approval, preparing coverage analysis, creating Epic studies, reviewing patient billing, and monitoring/auditing clinical trials and other clinical research studies conducted by university faculty. These employees develop and administer procedures that comply with applicable regulations governing the conduct of clinical research. This requires knowledge of how a research study works and how to set up the correct billing variants, including patient charges, insurance claims, and costs passed off to the research project's budget. UTHealth is preparing to transition to Epic's electronic health record software, so any experience with Epic will be a plus for candidates. The clinical research administrators will help load studies into this new program and ensure it all works as intended, as outlined by study protocols and billing requirements. They will also perform periodic audits of these processes and train clinical staff on how to correctly enter charges or research procedures.

Requirements

• Bachelor's Degree in Healthcare Administration, Business, Finance, Accounting, or related degree required
• 3 years of related experience required
• Employees must permanently reside and work in the State of Texas.

Nice To Haves

• Experience with Epic will be a plus

Responsibilities

• Assesses the administrative and contractual requirements of the clinical research
• Ensures proper identification of billing responsibilities through completion of billing risk assessments and review and approval of coverage analyses.
• Assesses the administrative and contractual requirements of the funded research to negotiate proper terms and conditions based on the scope of work.
• Reviews and analyzes documentation related to the management of clinical research, including confidentiality disclosure agreements, contracts, sponsor budgets, coverage analysis, financial reports, and clinical research billing.
• Negotiates and prepares complex clinical research project contracts and clinical research coverage analysis.
• Reviews budgets and related documents for clinical research projects to ensure compliance with sponsor, State, UT System, and institutional requirements.
• Acts on behalf of the university and serves as liaison between the faculty and sponsors during contract negotiation, and by providing justification, documentation, and policy/guideline interpretation to stakeholders.
• Interacts with and builds good working relationships with all parties involved in the management of clinical research.
• Analyzes financial documents and prepares clinical trial account closeouts.
• Coordinates and schedules clinical research, clinical trial reviews, and monitoring.
• Coordinates project account setup with the post-award team.
• Prepares reports outlining the review and validation of clinical research/trial projects, including monitoring results, recommendations for corrective actions, and training needs.
• Meets with researchers, faculty members, and departmental administrators to provide updates and guidance on clinical finance and administration.
• Presents at on-campus trainings and forums to disseminate information related to changes in regulations or university policy to researchers, faculty, and departmental administrators.
• Performs other duties as assigned.

Benefits

• healthcare coverage
• participation in a pension plan run by the State of Texas
• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• awesome retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level