Clinical Program Administrator

University of Colorado•Hybrid, CO

72d•$62,000 - $86,001•Hybrid

About The Position

The Department of Psychiatry (DOP) seeks a Finance and Operations Professional to assist within the Adult Division of Psychiatry across several large programs, including Adult Community Practice, Johnson Depression Center, and University of Colorado Hospital Authority (UCHA) services including inpatient, consultation/liaison, CeDAR, psychiatric emergency (CDU2), and integrated psychology. Other routine financial responsibilities will include funding processes, budgeting, contracting processing/tracking, payment tracking, and finance processes internal to the University system such as Journal Entries (JEs) and Payroll Expense Transfers (PETs), productivity reporting and analysis, and related fin ops activities.

Requirements

A bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
Two or more years of professional experience in business, finance and/or accounting administration (for Senior Level).
Four (4) years or more of professional level experience in operational, business, and finance/accounting management in a healthcare setting (for Principal Level).
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally, including public speaking.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to support the department in maintaining appropriate fiscal policies and procedures.
Ability to use multiple financial software packages and understand complex financial information from multiple sources.
Ability to create financial forecasts referencing a range of expected possibilities.
Experience managing and handling sensitive and confidential information.
Proficiency with Microsoft Office suite.

Nice To Haves

One (1) or more years of experience with the Epic electronic health record
MBA/MPH/MHA from an accredited institution
Experience working in an academic healthcare institution
Experience with healthcare revenue cycle processes
Experience using CU programs (Smartsheet, HCM, PowerBI, MyBi CU Marketplace, Concur Travel & Expense) or similar programs

Responsibilities

Partner with UCHA medical directors, clinical director of all DOP UCHA services, and DOP leadership on operations and scheduling for UCHA services.
Provide oversight and guidance for day-to-day operations impacting trainees and faculty performing services at UCHA (e.g., hiring, HR, compensation, moonlighting, holiday coverage, extra work for extra pay), ensuring compliance and efficiency.
Build and maintain strategic relationships with financial, operational, and medical/clinical leaders at UCHA to advocate for Psychiatry, represent Psychiatry services at UCHA, and lead alignment of Epic templates to cFTE at UCHA.
Represent DOP and advocate in essential UCHA meetings, including but not limited to CeDAR operations and Inpatient Psychiatry operations.
Direct monthly forecasts and reconciliations for the UCHA contract across service models and validate against realized actuals in CU Medicine books. Provide analysis and recommendations to leadership.
Provide budget development for large, complex programs spanning multiple funding sources (CU Medicine, Advancement endowment gift funds, current expendable funds, state funds, and campus-supported programs). Ensure alignment with organizational priorities.
Oversee monthly budget and forecasting for services in the Johnson Depression Center across diverse funding streams (endowment, auxiliary, general fund, grant, and CU Medicine funds).
Manage and provide expert oversight for pre- and post-award activities on approximately 20 grants within the Johnson Depression Center and UCHA services, ensuring compliance and optimizing funding strategies.
Oversee and approve Adult gift card programs, act as Approving Official (AO) for PCard expense report reviews, and ensure accuracy in financial transactions.
Process JEs, PETs, funding changes, contract tracking, payment processing, and reconciliation, establishing best practices and controls.