Program Administrator

University of Arkansas•Little Rock, AR

20h•Onsite

About The Position

The Program Administrator is responsible for the collaboration, facilitation, direction, and administration of the UAMS Fleet Vehicle Program. Assists with the research, development, and implementation of policies, procedures, and proposed projects related to Fleet Services, ID Badge production, managing UAMS vehicle insurance, and administration, financial, and expenses regarding WEX fuel cards in partnership with UAMS financial services. This role assists UAMS Department Heads and Directors with the approval and acquisition of state-approved vehicles as well as the management of the UAMS vehicle pool program. Manages WEX fuel and billing functions for Fleet Services. Serves as the liaison between UAMS and the Arkansas Department of Motor Vehicles, and Marketing & Redistribution regarding the management of purchases and redistribution of state vehicles. Ensures that department-assigned vehicles are properly maintained and assists with the coordination of maintenance. Assists the Security ID Badging Dept with badging production, automated ID and security systems technology, and applications. Assists with promoting badge services to students, faculty, staff, and contractors/vendors. Position assists with various other duties. At times, this role is called upon to independently ‘own’ significant pieces of project work (or smaller projects in their totality) or be responsible for other duties as assigned.

Requirements

Bachelor's degree in business administration, Finance, Security, Project Management, or related field of study plus four (4) years of work experience performing business functions OR Associate degree in Business Administration, Finance, Security, Project Management, or related field of study plus six (6) years of work experience performing business functions OR High School Diploma/GED plus eight (8) years of work experience performing business functions
Valid Driver's License
Skill in the use of personal computers and related software applications.
Ability to determine computer/printer problems and coordinate hardware and/or software solutions.
Knowledge of customer service standards and procedures.
Skill in organizing resources and establishing priorities.
Skill in examining and re-engineering operations and procedures and developing and implementing new strategies and procedures.
Knowledge of principles of project management.
Skill in the configuration and use of computerized database programs.
Ability to foster a cooperative work environment.
Ability to develop solutions for operational problems.
Knowledge of budget preparation cost estimating, monitoring, and fiscal management principles and procedures.
Skill in the configuration, installation, and operation of automated ID and security systems.
Knowledge of computer and/or ID badge security systems, applications, procedures, and techniques.
Ability to drive UAMS owned vehicles.
Valid driver's license and a clean driving history.
Proof of legal authority to work in the United States on the first day of employment.
Annual TB Screening, Criminal Background Check, Substance Abuse Testing

Nice To Haves

Strong sense of personal responsibility & ‘ownership’
Strong communication skills (both oral & written)
Attentive to detail & have a desire to be thorough & precise
Strong logic & organizational skills
Strong relational (i.e. people skills)
Ability to work outside of normal work hours and travel on occasion as needed
Strong Time Management skills and self-motivation

Responsibilities

Collaboration, facilitation, direction, and administration of the UAMS Fleet Vehicle Program.
Assists with research, development, and implementation of policies, procedures, and proposed projects related to Fleet Services, ID Badge production, managing UAMS vehicle insurance, and administration, financial, and expenses regarding WEX fuel cards.
Assists UAMS Department Heads and Directors with the approval and acquisition of state-approved vehicles.
Manages the UAMS vehicle pool program.
Manages WEX fuel and billing functions for Fleet Services.
Serves as the liaison between UAMS and the Arkansas Department of Motor Vehicles, and Marketing & Redistribution regarding the management of purchases and redistribution of state vehicles.
Ensures that department-assigned vehicles are properly maintained and assists with the coordination of maintenance.
Assists the Security ID Badging Dept with badging production, automated ID and security systems technology, and applications.
Assists with promoting badge services to students, faculty, staff, and contractors/vendors.
Independently ‘own’ significant pieces of project work (or smaller projects in their totality) or be responsible for other duties as assigned.