Clinical Distribution Clerk (Full Time, Days)

Nicklaus Children's•Miami, FL

1d•Onsite

About The Position

This role involves managing medical supplies within a hospital setting. Key responsibilities include picking supplies from inventory, delivering them to hospital departments, and loading them into computerized supply stations. The position also requires manual inventory counts using a wireless handheld device, restocking shelves, checking in deliveries, and repackaging supplies. The Clinical Distribution Clerk will also be responsible for placing supply orders via the computer system and maintaining accurate records of all incoming and outgoing supplies. Participation in year-end inventory is also a requirement. The role operates under the supervision of the Clinical Supply Supervisor and the direction of the Manager of Supply Chain Distribution.

Requirements

2-4 years recent experience in inventory control
Ability to follow simple instructions to accomplish repetitive tasks.
Basic knowledge in use of computers and printers, and/or ability to learn appropriate software applications and be able to accurately relay information as requested.
Can function independently with little supervision.
Can relate cooperatively and constructively with patients, families, and co-workers.
Communicates sufficiently to request supplies and writes identifying information.
Maintains confidentiality of all patient information processed through the department.
Read, write, and communicate in English and ability to communicate promptly, clearly, and courteously with all hospital staff and customers.

Nice To Haves

Displays pleasant and courteous manners at all times while providing exceptional customer service.
Always keeps an open mind.

Responsibilities

Pulls medical supplies off shelves in inventory holding area and puts them in delivery bags.
Takes supplies to hospital departments and loads them into a computerized supply station.
Performs manual inventory counts in non-computerized department areas and enters counts in a wireless handheld Personal Data Terminal (PDT).
Pulls items needed from CS shelves for non-computerized areas.
Accurately checks in deliveries of supplies against the delivery document.
Opens and unpacks shipping cartons to restock supplies onto inventory holding shelves.
Repackages and bundles supplies into smaller quantities.
Runs supply labels and places supply orders via the computer system.
Maintains accurate records via the computer system of all incoming and outgoing supplies of the department.
Participates in year-end inventory.
Answers phone promptly, courteously, and in a helpful manner.
Takes accurate and complete phone messages for supply orders from customers.
Responds to all CS supply requests within 5 minutes of initial receipt.
Maintains confidentiality of patient and employee information.
Duplicates forms using photocopying equipment.
Performs routine clerical functions as necessary.
Correctly pulls medical products noted on unit pick list from CS inventory shelves.
Restocks medical products into unit automated supply stations by selecting the correct product, verifying count, fixing discrepancies, rotating products in the bin, and checking product integrity and expiration dates.
Performs daily par level replenishment of Nursing units, MOB, & Out Patient clean supply rooms.
Logs inventory counts correctly on the Par Inventory Worksheet or enters counts in wireless handhelds Personal Data Terminal (PDT).
Restocks medical products to unit automated and non-automated supply rooms by stocking the correct product, fixing discrepancies, rotating products in the bin, and checking product integrity and expiration dates.
Demonstrates effective verbal and written communication.
Displays pleasant and courteous manners at all times providing exceptional customer service.
Follows the oral and written direction of the unit/department manager, supervisor, or designee.
Maintains a positive work environment dealing with employees, visitors, and patients.
Demonstrates the ability to effectively utilize various computer software programs for duties and patient supply charges (Automated Supply Stations, Automated Supply Station Console, Wireless palm handheld, Lawson system, data entry, & producing reports).
Troubleshoots printers and inserts paper or toner as needed.
Contacts support services for computers or automated supply stations as needed to expedite problem resolution and notifies Supervisor or Manager.
Follows proper techniques while working in Clinical Supply to adhere to OSHA requirements and properly store and rotate medical supplies to maintain proper rotation and shelf life.
Demonstrates understanding and adherence to routine precautions and Infection Control Policies utilizing appropriate personal protective equipment when transporting contaminated supplies.
Fulfills role in the prevention, control, and surveillance of infection.
Initiates medical supply items needed for Clinical Supply inventory on the “Preliminary Order” worksheet.
Verifies accuracy of medical supply item delivered against the In transit Shipping document.
Stocks medical products on the CS inventory shelves with proper stock rotation and storage of products as per department procedures.
Makes kits and trays for the caregiver and takes bulk products and repackages into smaller quantities for patient care use.
Manages data information within established guidelines to collect, prioritize, record, organize, distribute, evaluate, or process data within timeframes of the department.
Activates system reports and accurately completes required departmental logs for job duties on shift.
Participates in in-services, continuing education, and staff meetings.
Plays a role in teaching procedures and policies to new staff and volunteers.
Prioritizes activities, seeking guidance as necessary for performance of duties.
Solves problems and meets objectives before being asked or required to do so.
Accepts change and learns new assignments quickly.
Performs well under stress and in emergency situations.
Responds to concerns from co-workers in a positive, friendly manner.
Communicates problems and opportunities for improvement to supervisor or others as appropriate.
Provides input and suggestions in a professional manner.