Client Services Specialist - LPCA
About The Position
Leavitt Partners, an HMA Company, is hiring a full-time Client Services Specialist for its Washington, D.C. office. The role performs clerical and administrative functions for HMA departments and divisions, including correspondence, calendar and appointment management, expense reporting, travel coordination, meeting and event logistics, data entry, document preparation, and special projects. The position works Monday through Friday, with occasional weekend work from home potentially required. Candidates are expected to be adaptable, collaborative, professional, and comfortable in a fast-paced environment.
Requirements
- Minimum of a high school diploma or GED.
- Proficiency with Microsoft Suite, Zoom, Teams, and Smartsheet.
- Solid time-management skills.
- Excellent attention to detail and organizational skills.
- Exceptional oral and written communication skills.
- Superior interpersonal skills.
- Ability to multitask and coordinate events and logistics simultaneously.
- Ability to manage significant recurring responsibilities alongside unpredictable short-term demands.
- Ability to be proactive and flexible, and to switch quickly between projects.
- Ability to handle confidential information discreetly.
- Ability to work extended hours when deadlines are approaching.
Nice To Haves
- Associate degree in business or a related discipline.
- Notary certification.
- At least one year of experience in event management and/or supporting multiple executives.
Responsibilities
- Manage correspondence, including emails, mail, and phone calls.
- Respond to inquiries and direct them to the appropriate colleague or department.
- Assist colleagues with preparing expense reports.
- Maintain Outlook calendars and schedule meetings or appointments as directed.
- Enter data into databases and prepare documents.
- Provide administrative support to HMA offices and departments as needed.
- Coordinate travel arrangements and itineraries with the travel department.
- Participate in the logistics and management of assigned HMA events.
- Assist with special projects as assigned.
- Collaborate across departments.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Group life and AD&D insurance
- Voluntary life and AD&D insurance
- Short-term disability
- Long-term disability
- Paid parental leave
- Paid time off
- Paid holidays
- 401(k) employer match and safe harbor contribution
- Long-term equity incentive plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
