Client Services Associate

HCM Wealth Advisors & CPAs • Cincinnati, OH

18h • Hybrid

About The Position

HCM Wealth Advisors & CPAs is an independent, fee-only Wealth Management/Registered Investment Advisor firm (RIA) located in Cincinnati, Ohio. At HCM Wealth Advisors, we are on a mission to empower our clients to make intelligent financial decisions, so they will enjoy secure retirements. To continue providing excellent client service, HCM Wealth Advisors is adding a Client Service Associate team member. We are looking for a financial services professional to serve as the liaison between the Client and the Financial Advisor, while also supporting the firm's tax return management process during tax season. We are a digital-forward firm, and this role plays a key part in keeping client paperwork, digital forms, and tax documents moving through an efficient, largely paperless workflow. This is an in-person, in-office job opportunity, with the ability to work one day a week remotely after training.

Requirements

• At least 2-3 years of experience working in the financial services field (bank, brokerage, investment, or advisory firm); tax office experience a plus
• Proficient in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
• Comfortable with digital forms, e-signature, and paperless document workflows
• Great interpersonal skills and a dedication to client service
• Excellent communication, time management and organization skills
• Confident and a strong work ethic, with a desire to succeed
• Great written and verbal communication skills
• Ability and desire to contribute to a team effort
• Enjoy working in a small company environment

Nice To Haves

• Bachelor's degree or equivalent experience is preferred

Responsibilities

• Accurately prepare and process paperwork for new and existing clients
• Correctly process distributions to clients
• Communicate with the Custodian (Charles Schwab) to accurately complete required documents
• Process and manage incoming/outgoing transfers of cash and assets
• Research and resolve account related issues
• Be available to answer calls, resolve issues, and respond to client requests in a timely fashion
• Manage client relationship management (CRM) records by maintaining client profiles and information
• Serve as the liaison between the client, Custodian, and Financial Advisor
• Assemble, scan, and process tax documents (paper and e-file), managing the scan and autoflow process and keeping tax projects in UltraTax up to date
• Send client invoices and tax summaries, greet clients dropping off documents, and assist Tax Staff with filing and appointments
• Perform other duties as assigned

Benefits

• Health, vision, dental, life and disability insurance
• 401(k) plan
• Paid time off and holidays
• Education reimbursement
• Ability to work remotely one day a week once fully onboarded

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree