Client Payment Specialist

Musick, Peeler & Garrett LLP•Los Angeles, CA

21h•Onsite

About The Position

The Client Payment Specialist works closely with the Director of Finance and the Collections Team and is responsible for the accurate and timely posting of all incoming payments and the compliant administration of firm trust transactions. This role requires advanced proficiency with Aderant accounting workflows, strong adherence to trust accounting regulations, and consistent coordination with Accounts Payable to ensure daily reconciliation of cash activity. The position supports the integrity of the firm’s financial records and contributes directly to compliance, audit readiness, and operational efficiency.

Requirements

Minimum of 3 years of experience in a law firm accounting department is required.
Demonstrated proficiency with Aderant, Elite (Enterprise, 3E), or similar accounting system.
Strong understanding of trust account compliance, including IOLTA requirements.
High level of accuracy and attention to detail when working with financial data is expected.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Professional communication skills, including the ability to interact directly with clients.
Ability to work effectively in a collaborative team environment and maintain professional, courteous, and effective communication with attorneys, staff, and outside contacts.
Proficiency in Microsoft Office applications, particularly Excel.
Experience supporting daily cash reconciliation workflows in Aderant or similar system.
Familiarity with confidential law firm billing structures and matter‑based accounting.
Proactive outlook and prior experience in a high‑volume cash application environment.
Consistent attendance, punctuality, and reliability are essential requirements to ensure operational continuity, support team collaboration, and maintain workflow efficiency.
Employees may also be required to work overtime as needed to meet occasional time-sensitive deadlines and business demands.

Nice To Haves

Associate or Bachelor’s degree in Accounting, Finance, or related field is preferred.

Responsibilities

Post all daily incoming receipts—including ACH, wires, checks, credit card payments, and other remittances, ensuring accurate allocation to client matters and general ledger account allocation.
Process all trust account deposits, disbursements, and transfers in accordance with firm policies, IOLTA requirements, and applicable trust accounting rules.
Perform daily reconciliation of cash activity by comparing Aderant postings to bank totals, coordinating with Accounts Payable to resolve variances.
Conduct outreach to clients regarding payment timing, anticipated incoming funds; clarification of remittance details; documentation of all communication as required.
Research and resolve discrepancies related to cash application, trust transactions, or client payment inquiries, escalating issues as appropriate.
Maintain complete and accurate documentation to support internal controls, month‑end close, and audit compliance.
Collaborate with Billing, Accounts Payable, Collections, and other internal departments to ensure consistency and accuracy across financial workflows.
Adhere to all firm policies, accounting standards, and regulatory requirements related to cash handling and trust account management.

Benefits

401(k) plan with annual employer contribution; employee deferrals
Medical (HMO/PPO options), dental, and vision coverage; Dependent coverage, domestic partners coverage is available
Group and supplemental life insurance options available
Long-term disability and long-term care insurance options available
Employee wellbeing initiatives, including EAP professional counseling and referral services
Competitive paid vacation and sick leave; paid firm holidays
Staff parking is covered by the firm.
Monthly travel allowance offered
Events for holidays, birthday commemorations, special staff acknowledgments and annual events
Community firm-sponsored volunteer opportunities
Flexible Spending Account (FSA)/Plans – Sections 125 and 132 plans available
In-house training programs, continuing learning and professional growth and development opportunities