Client Operations Manager I

Crafty•Miami, FL

7d•$70,000 - $80,000•Hybrid

About The Position

Crafty is seeking a Client Operations Manager I to deliver best-in-class experiences to clients in the Florida Market. This individual will be the primary point of contact for a defined list of clients, engaging directly with them to ensure their food and beverage program is running the way they expect. Success in this role will be measured on operational quality, client happiness, client retention, and client growth. This role is a salaried position within Crafty. The role supports multiple clients across the Miami market and is primarily remote, with 25–30% travel required.

Requirements

Client Obsessed
Client Understanding: Proactively anticipates and responds to client needs and preferences, ensuring personalized and positive interactions.
Patience and Eagerness to Learn: Actively seeks feedback from clients, showing a strong desire to grow skills and improve service quality.
Proactive Service: Often identifies opportunities to surprise and delight clients with personalized and considerate service, going beyond basic expectations.
Effective Communicator
Interpersonal Communication: Establishes and maintains positive relationships with clients and team members by actively listening, showing empathy, and providing constructive feedback. Models effective client interaction techniques with tact and respect, fostering a collaborative environment.
Verbal Communication: Communicates information and instructions clearly and confidently to ensure mutual understanding. Delivers excellent customer service by providing clear explanations and addressing inquiries or concerns efficiently to meet client expectations.
Written Communication: Produces well-structured, clear, and concise written communications, including emails and documentation. Ensures accuracy and attention to detail in written interactions to maintain smooth operations and high client satisfaction.
Operationally Sound
Resource Optimization: Utilizes Crafty platform tools and data to optimize resource allocation, focusing on enhancing operational efficiency and mentoring team members in effective resource management techniques.
Workflow Design and Coordination: Designs and coordinates workflows to maximize efficiency and alignment with strategic objectives, ensuring smooth operational execution.
Proactive Issue Management: Proactively identifies and resolves operational challenges to maintain seamless daily operations. Capable of recognizing when issues require escalation to management for resolution.
Reliable
Accountability: Demonstrates a strong commitment to assigned tasks and responsibilities, ensuring timely and accurate completion. Takes ownership of tasks and holds oneself accountable for delivering quality results.
Time Management: Prioritizes tasks effectively to meet deadlines despite interruptions, demonstrating reliability and punctuality. Sets a positive example of time management and encourages team members to manage their time efficiently.
Consistency: Maintains consistent performance in meeting service standards and operational goals. Strives to exceed expectations in daily tasks, contributing to overall team success. Seeks opportunities to improve processes and enhance operational effectiveness.
Resilient
Adaptability: Seamlessly adapts to changes in product offerings, processes, and customer preferences for multiple clients within their portfolio.
Proactivity: Foresees potential challenges and addresses emerging issues before they affect operations.
Problem-solving: Finds creative solutions to complex problems.
Attitude and Perseverance: Exemplifies a positive and steadfast attitude during critical situations.
Ability to travel for Crafty when needed; sometimes out of market and sometimes out of country.
Collaborative
Team-oriented: Exhibit effective collaboration skills by working cross collaboratively with other departments to achieve common objectives. Actively engage in team discussions, contribute insights, and support team initiatives.
Feedback: Provide thoughtful feedback to peers and receive feedback positively in order to contribute to your growth in a collaborative setting that achieves shared objectives.
Autonomy
Ownership: Provides clear expectations, support, and guidance while encouraging independent decision-making and exploration of new approaches. Holds team accountable to set responsibilities and goals.
Continuous Improvement: Delegates tasks and projects appropriately, empowering team members to take ownership and identify opportunities for continuous improvement.
Business Oriented
Strategic Thinking: Aligns team activities with departmental objectives and understands how they contribute to the company's overall goals. Begins to identify opportunities to improve operational efficiency or client service within the existing framework.
Proven Scale: Experience overseeing a book of business and driving measurable results.
People First: A manager who knows how to recruit, develop, and retain top-tier talent.
Hospitality DNA: Extensive F&B or Hospitality experience—you know exactly what a "great" program looks like and how to execute it.
The "Builder" Mentality: Experience navigating the chaos of a scaling company; you’re comfortable drafting the blueprint (SOPs) while the house is being built.

Responsibilities

Deliver best-in-class experiences to clients in the Florida Market.
Serve as the primary point of contact for a defined list of clients.
Engage directly with clients to ensure their food and beverage program is running as expected.
Proactively anticipate and respond to client needs and preferences, ensuring personalized and positive interactions.
Actively seek feedback from clients, showing a strong desire to grow skills and improve service quality.
Identify opportunities to surprise and delight clients with personalized and considerate service, going beyond basic expectations.
Establish and maintain positive relationships with clients and team members by actively listening, showing empathy, and providing constructive feedback.
Model effective client interaction techniques with tact and respect, fostering a collaborative environment.
Communicate information and instructions clearly and confidently to ensure mutual understanding.
Deliver excellent customer service by providing clear explanations and addressing inquiries or concerns efficiently to meet client expectations.
Produce well-structured, clear, and concise written communications, including emails and documentation.
Ensure accuracy and attention to detail in written interactions to maintain smooth operations and high client satisfaction.
Utilize Crafty platform tools and data to optimize resource allocation, focusing on enhancing operational efficiency and mentoring team members in effective resource management techniques.
Design and coordinate workflows to maximize efficiency and alignment with strategic objectives, ensuring smooth operational execution.
Proactively identify and resolve operational challenges to maintain seamless daily operations.
Recognize when issues require escalation to management for resolution.
Demonstrate a strong commitment to assigned tasks and responsibilities, ensuring timely and accurate completion.
Take ownership of tasks and hold oneself accountable for delivering quality results.
Prioritize tasks effectively to meet deadlines despite interruptions, demonstrating reliability and punctuality.
Set a positive example of time management and encourage team members to manage their time efficiently.
Maintain consistent performance in meeting service standards and operational goals.
Strive to exceed expectations in daily tasks, contributing to overall team success.
Seek opportunities to improve processes and enhance operational effectiveness.
Seamlessly adapt to changes in product offerings, processes, and customer preferences for multiple clients within their portfolio.
Foresee potential challenges and address emerging issues before they affect operations.
Find creative solutions to complex problems.
Exemplify a positive and steadfast attitude during critical situations.
Travel for Crafty when needed; sometimes out of market and sometimes out of country.
Exhibit effective collaboration skills by working cross collaboratively with other departments to achieve common objectives.
Actively engage in team discussions, contribute insights, and support team initiatives.
Provide thoughtful feedback to peers and receive feedback positively in order to contribute to your growth in a collaborative setting that achieves shared objectives.
Provide clear expectations, support, and guidance while encouraging independent decision-making and exploration of new approaches.
Hold team accountable to set responsibilities and goals.
Delegate tasks and projects appropriately, empowering team members to take ownership and identify opportunities for continuous improvement.
Align team activities with departmental objectives and understand how they contribute to the company's overall goals.
Identify opportunities to improve operational efficiency or client service within the existing framework.
Oversee a book of business and drive measurable results.
Recruit, develop, and retain top-tier talent.
Execute a great program, leveraging extensive F&B or Hospitality experience.
Navigate the chaos of a scaling company; be comfortable drafting the blueprint (SOPs) while the house is being built.
Maintain 93% annual dollar retention across all portfolio accounts.
Achieve 99% budget utilization across all portfolio accounts.
Complete quarterly onsite visits to all client sites to build relationships, assess site quality against the Crafty Standard, and deliver documented improvements from QC findings.
Leverage AI tools to streamline recurring admin tasks — including shift summaries, client communications, and reporting — reducing time spent on administrative work by at least 20%.