Client Accounting (Billing) Assistant
About The Position
Skadden, Arps, Slate, Meagher & Flom LLP is seeking a Client Accounting Assistant to provide billing and client accounting support to assigned partners, billing coordinators, and the Client Accounting team. This hybrid position is based in the firm's New York office. The assistant prepares bills and supporting documentation, processes edits and routine billing and collection activity, responds to internal billing inquiries, and maintains billing files and logs. The role works closely with the supervisor and team members to meet department service guidelines, escalates complex issues as appropriate, and assists with complex billing assignments.
Requirements
- Bachelor's degree.
- Minimum of one year of general office experience.
- Knowledge of relevant Firm computer software programs, such as Outlook, Excel, and Word, and ability to learn new software and operating systems.
- Effective interpersonal and communication skills, both verbally and in writing.
- Close attention to detail.
- Ability to handle multiple projects and shifting priorities.
- Ability to handle sensitive matters and maintain confidentiality.
- Ability to organize and prioritize work and meet deadlines.
- Ability to work well in a demanding, fast-paced environment.
- Ability to work independently as well as effectively within a team.
- Sound judgment in identifying issues and determining when escalation is appropriate.
- Flexibility to travel.
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs.
Responsibilities
- Assist with the monthly billing cycle, including generating and distributing bills.
- Prepare bills and partner edits, along with internal forms and supporting documentation such as narrative descriptions, write-offs, transfers, retainer applications, and on-account applications.
- Assist billing coordinators and/or the supervisor with complex billing and client analysis projects.
- Review outstanding balance reports and identify items requiring follow-up or escalation.
- Respond in a timely manner to inquiries and requests for information from attorneys, secretaries, legal assistants, and business services professionals.
- Maintain complete and up-to-date files for each partner and/or client.
- Support assigned partners’ billing and collection activity, including preparation, follow-up, and administrative processing under the guidance of the supervisor and/or billing coordinators.
- Identify issues, exceptions, and problems requiring escalation, and communicate them promptly to the appropriate supervisor, billing coordinator, or management.
- Develop knowledge of Client Accounting procedures and processes.
- Update and maintain logs for billing, reminder memos, and partner responses.
- Document meetings and discussions with partners for actions and/or later follow-up.
- Manage Firm resources responsibly.
- Comply with and understand Firm operations, policies, and procedures.
- Perform other related duties as assigned.
Benefits
- Competitive salaries and year-end discretionary bonuses.
- Comprehensive health care, including medical, dental, and vision coverage.
- Savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options, including parental leave.
- In-classroom, remote, and on-demand learning and professional development opportunities.
- Well-being classes and programs.
- Opportunities to give back and make an impact in local communities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
