Billing & Accounting Specialist

ReVireo • Springfield, NJ

2d • Hybrid

About The Position

ReVireo is an energy efficiency and green building services company that provides consulting, inspection, and certification services to architects, builders, developers, contractors, and building owners. The Billing & Accounting Specialist will support the company’s growing accounting operations, with primary responsibility for customer billing and collections, particularly for production builder accounts. The role owns the invoicing and collections process, ensuring accurate and timely billing, proactive follow-up on outstanding payments, and effective coordination with internal teams and customers.

The specialist will also support bookkeeping, accounting, and administrative functions as business needs and available capacity allow. Billing and collections remain the primary focus, while additional responsibilities are assigned according to business priorities, workload, and the individual’s capabilities. This role suits someone with a strong accounting foundation who enjoys taking ownership of processes, solving problems, and contributing to business growth and operational efficiency.

This is a hybrid position. Candidates located in New Jersey or New York are preferred, and two in-office days per week at the Springfield, New Jersey office are required. The starting salary is $60,000–$70,000 per year, commensurate with experience, credentials, and qualifications. The start date is as soon as possible.

Requirements

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent practical bookkeeping or accounting experience will also be considered.
• 2–4 years of experience in accounts receivable, billing, bookkeeping, or a related accounting function preferred.
• Working knowledge of basic accounting principles, including accounts receivable and general bookkeeping.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to maintaining accurate financial records.
• Excellent organizational and time management skills, including the ability to independently manage multiple responsibilities and deadlines.
• Strong written and verbal communication skills, including the ability to communicate professionally and confidently with customers about billing and collections.
• Ability to identify discrepancies, investigate issues, and follow through to resolution.
• Proactive, solutions-oriented mindset and willingness to identify and implement process improvements.
• Ability to work independently, take ownership of assigned responsibilities, and collaborate effectively with internal teams.
• Flexibility and willingness to support varied accounting and administrative responsibilities as business needs evolve.
• Ability to maintain confidentiality when handling sensitive financial and customer information.
• Two in-office days per week at the Springfield, New Jersey office are required.

Nice To Haves

• Experience with QuickBooks Online or similar accounting software preferred.
• Experience with Salesforce or similar CRM platforms preferred.
• Candidates located in New Jersey or New York preferred.

Responsibilities

• Manage the end-to-end billing process for production builder accounts, ensuring invoices are prepared, submitted, and tracked accurately and on time.
• Prepare, generate, and distribute customer invoices according to customer requirements and billing schedules.
• Monitor outstanding accounts receivable balances and follow up with customers to facilitate timely collections.
• Investigate and resolve billing discrepancies, payment delays, and customer inquiries.
• Coordinate with Project Managers and operations personnel to ensure completed work is billed accurately and promptly.
• Record and apply customer payments accurately in QuickBooks Online.
• Maintain customer billing records and track relevant communications and activities in Salesforce.
• Reconcile accounts receivable balances and investigate discrepancies.
• Prepare and maintain accounts receivable aging reports, collection status updates, and other relevant financial reporting.
• Identify opportunities to improve billing accuracy, streamline processes, reduce outstanding receivables, and accelerate cash collections.
• Assist with bookkeeping entries and maintain financial records in QuickBooks Online as capacity allows.
• Support month-end closing activities, including preparing supporting schedules and financial reporting.
• Help document, standardize, and improve accounting and administrative procedures.
• Assist with general administrative tasks, special projects, and other operational initiatives as needed.

Benefits

• Company profit sharing of 10% of net profit to employees, with allocation based on performance.
• Generous paid time off.
• Immediately vesting 401(k) with a 6% company match.
• Immediate eligibility for health insurance with a 70% premium contribution.
• Employer-paid life insurance plan.
• Parental leave.
• Professional development stipend.
• Hybrid work flexibility.
• Company credit card for authorized business expenses.
• Additional company benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree