Billing & Accounting Specialist

ReVireo • Springfield Township, NJ

3d • $55,000 - $65,000 • Hybrid

About The Position

ReVireo is an energy efficiency and green building services company providing consulting, inspection, and certification services to architects, builders, developers, contractors, and building owners. The Billing & Accounting Specialist will support the company’s growing accounting operations, primarily managing customer billing and collections, with a particular focus on production builder accounts. The role owns the invoicing and collections process, ensuring accurate and timely billing, proactive follow-up on outstanding payments, and effective coordination with internal teams and customers.

The specialist will also support bookkeeping, accounting, and administrative functions according to business needs and available capacity. Billing and collections remain the primary focus, while additional responsibilities may be assigned based on business priorities, workload, and the individual’s capabilities. The position is hybrid, with two required in-office days at ReVireo’s Springfield, New Jersey office; candidates located in New Jersey or New York are preferred.

The starting salary is $55,000–$65,000 per year, commensurate with experience, credentials, and qualifications. Compensation will be periodically reevaluated based on performance. The anticipated start date is as soon as possible.

Requirements

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent practical bookkeeping or accounting experience will also be considered.
• 2–4 years of experience in accounts receivable, billing, bookkeeping, or a related accounting function preferred.
• Working knowledge of basic accounting principles, including accounts receivable and general bookkeeping.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to maintaining accurate financial records.
• Excellent organizational and time-management skills, including the ability to independently manage multiple responsibilities and deadlines.
• Strong written and verbal communication skills, including professional and confident communication with customers about billing and collections.
• Ability to identify discrepancies, investigate issues, and follow through to resolution.
• Proactive, solutions-oriented mindset and willingness to identify and implement process improvements.
• Ability to work independently, take ownership of assigned responsibilities, and collaborate effectively with internal teams.
• Flexibility and willingness to support varied accounting and administrative responsibilities as business needs evolve.
• Ability to maintain confidentiality when handling sensitive financial and customer information.
• Attend the Springfield, New Jersey office two days per week.

Nice To Haves

• Experience with QuickBooks Online or similar accounting software.
• Experience with Salesforce or similar CRM platforms.
• Candidates located in New Jersey or New York are preferred.

Responsibilities

• Manage the end-to-end billing process for production builder accounts, ensuring invoices are prepared, submitted, and tracked accurately and on time.
• Prepare, generate, and distribute customer invoices according to customer requirements and billing schedules.
• Monitor outstanding accounts receivable balances and follow up with customers to facilitate timely collections.
• Investigate and resolve billing discrepancies, payment delays, and customer inquiries.
• Coordinate with Project Managers and operations personnel so completed work is billed accurately and promptly.
• Record and apply customer payments accurately in QuickBooks Online.
• Maintain accurate customer billing records and track relevant customer communications and activities in Salesforce.
• Reconcile accounts receivable balances and investigate discrepancies as needed.
• Prepare and maintain accounts receivable aging reports, collection status updates, and other relevant financial reporting.
• Identify opportunities to improve billing accuracy, streamline processes, reduce outstanding receivables, and accelerate cash collections.
• Assist with bookkeeping entries and maintain accurate financial records in QuickBooks Online, as capacity allows.
• Support month-end closing activities, including preparation of supporting schedules and financial reporting.
• Help document, standardize, and improve accounting and administrative procedures.
• Assist with general administrative tasks, special projects, and other operational initiatives as needed.

Benefits

• Company profit sharing of 10% of net profit to employees, with allocation based on performance.
• Generous paid time off.
• Immediately vesting 401(k) with a 6% company match.
• Immediate eligibility for health insurance with a 70% premium contribution.
• Employer-paid life insurance plan.
• Parental leave.
• Professional development stipend.
• Hybrid work flexibility.
• Company credit card for authorized business expenses.
• Additional company benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree