Billing & Accounting Specialist

Harms Oil Company • Sioux Falls, SD

2d

About The Position

The Billing & Accounting Specialist supports day-to-day billing operations and the pricing, contract, and setup teams. Reporting directly to the Controller, this role validates bills of lading against vendor invoices to produce accurate customer billing and performs general accounting functions, including terminal price entry, customer setup, and bulk fuel inventory reconciliation. The position is full-time and hourly, with no direct reports, and is located in Sioux Falls, South Dakota.

Approximately half of the role is devoted to fuel billing, including matching delivery documentation, auditing invoices, researching cost discrepancies, and supporting specialized accounts. The remaining work focuses on accounting support and data integrity, including inventory reconciliation, pricing maintenance, customer and vendor setup, and assistance with accounting procedures and month-end close preparation.

Requirements

• Two or more years of experience in billing, accounts receivable, or another data-driven role.
• Intermediate to advanced Microsoft Excel skills, including data matching, formulas, and analysis.
• High mathematical precision and strong attention to detail when working with high-volume transaction sets.
• Ability to shift effectively between structured billing timelines and ad hoc data entry while maintaining accuracy and meeting deadlines.

Nice To Haves

• Experience in wholesale fuel, petroleum distribution, trucking, or bulk logistics.
• Proficiency in PDI Enterprise or experience with a comparable industry-specific fuel ERP.

Responsibilities

• Calculate and generate accurate customer invoices by auditing and matching bills of lading, driver delivery tickets, and dispatch logs.
• Cross-reference terminal paperwork to confirm billed gallon quantities, fuel types, and freight surcharges match completed deliveries.
• Audit vendor and supplier invoices against internal records and research and resolve cost discrepancies.
• Support specialized accounts, including customized pricing formulas, third-party logistics agreements, and contracts.
• Reconcile monthly physical and terminal fuel inventory logs against sales invoices and purchase orders, and track and analyze variances or product shrinkage.
• Enter and maintain daily index and rack pricing across systems and promptly research pricing anomalies.
• Partner with the setup team to ensure new customer and vendor profiles are established accurately and efficiently in the database.
• Assist the Controller with internal SOP maintenance, provide backup support for accounting team members, and assist with month-end close preparation as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed