CLERY Records Evidence Compliance Specialist

University of Colorado•Colorado Springs, CO

9d•$53,284 - $65,000•Onsite

About The Position

The University of Colorado Colorado Springs (UCCS) is seeking a Public Safety Compliance and Records & Evidence Compliance Specialist to join their Department of Public Safety. This role is crucial for ensuring compliance with federal, state, and university mandates concerning the Jeanne Clery Act, records management, and evidence control. The specialist will exercise sound judgment in handling sensitive data, maintain the chain of custody and documentation standards for evidence, and collaborate with police personnel to enhance both compliance and operational effectiveness. UCCS is located at the base of the Rocky Mountains in Colorado Springs, offering a vibrant lifestyle with stunning landscapes, a rich history, arts, and a growing tech scene.

Requirements

Must have a Bachelor's degree from an accredited institution.
Must have experience with the Colorado Open Records Act (CORA) and state/federal records retention and release requirements.
Completion of Jeanne Clery Act Compliance Training (or ability to complete within 6 months of hire) is required.
Ability to obtain and maintain Colorado Criminal Justice Information System (CCJIS) certification within 6 months of hire is required.
Ability to obtain and maintain CCIC/NCIC certification within 6 months of hire is required.

Nice To Haves

Experience managing NIBRS (National Incident-Based Reporting System) functions, including data entry, coding, audits, and timely submission of reports to state and federal agencies, is strongly preferred.
Experience in a law enforcement, higher education, or compliance-related environment is preferred.
Experience serving as a Records Custodian in a public safety, government, or university setting is preferred.
Experience with Colorado Open Records Act (CORA) requests and release processes is preferred.
Highly qualified applicants will have prior experience as a Clery Compliance Officer/Coordinator, or direct involvement with Clery Act statistical reporting, Annual Security Reports, or related audits.
Having current or prior CCIC/NCIC and CCJIS certifications is a plus.

Responsibilities

Develop, implement, and maintain Clery Act compliance programs, policies, and reports (Annual Security Report, Fire Safety Report, Daily Crime Log).
Coordinate with Campus Security Authorities (CSA), including training and annual compliance letters.
Ensure documented proof of compliance for all Clery audits.
Act as liaison to campus departments, local law enforcement agencies, and state police to support data sharing and reporting.
Provide statistical analysis and trend reports to inform leadership, identify risks, and support strategic planning.
Oversee Clery records management to ensure accurate classification, retention, and accessibility of all compliance-related documentation.
Collaborate with General Counsel on risk evaluation and policy oversight.
Develop, manage, and lead Clery-related committees and working groups to strengthen cross-campus compliance and communication.
Assess, build, and implement operational projects and systems that improve Clery compliance and reporting efficiency.
Oversee security, retention, release, and disposition of police records in compliance with state and federal law.
Manage Colorado Open Records Act (CORA) requests, including redaction and release processes.
Coordinate records requests from law enforcement partners, insurance companies, and community members.
Manage NIBRS functions, including coding, data entry, audits, and ensuring timely and accurate monthly submissions to state and federal agencies.
Manage and document chain of custody for all evidence.
Catalog and preserve evidence for transfer to crime labs.
Ensure officers file evidence accurately in compliance with policy and best practices.
Oversee scheduling for evidence review and destruction.
Receive and process all state, municipal, and federal subpoenas.
Receive and process Department of Motor Vehicle (OMV) hearing requests.
Serve as the primary contact for the 4th Judicial District regarding subpoena updates and officer availability.
Serve as the primary contact for the OMV regarding hearing updates and officer scheduling.
Serve as the primary contact for the City of Colorado Springs Magistrate's Office for subpoena updates and officer availability.
Conduct audits and prepare documentation for compliance reviews.
Provide cross-reference support with police personnel to ensure accuracy between records, evidence, and reporting.
Perform other duties as assigned in support of the Department's compliance and accountability goals.