Clerkship Program Coordinator

St. Joseph Hospital & Medical Center•Phoenix, AZ

13d•$27 - $40•Onsite

About The Position

The Clerkship Program Coordinator provides management and oversight for graduate medical education student clerkships and rotations within Barrow Neurological Institute (BNI) Academic Affairs, supporting accreditation and operational excellence. The coordinator serves as the administrative leader for clerkship programs, partnering with program directors to maintain compliance with accreditation and institutional standards and to keep operations running smoothly. The role requires close attention to detail and deadlines, flexibility in responding to changing demands, effective communication with program directors and students, understanding of accreditation requirements, and conduct consistent with the organization’s mission and core values. The coordinator manages student onboarding and eligibility for rotations at BNI and affiliated sites, maintains electronic and physical student records, administers access credentials, supports scheduling and evaluations, and develops and distributes rotation instructions. The position also involves relationships with preceptors and medical schools, affiliation agreement management, and resolution of student workplace concerns.

Requirements

Associate degree in a related field; equivalent experience may be accepted in lieu of the degree.
Three to five years of office administration experience.

Nice To Haves

Bachelor’s degree in a related field.
Office administration experience in a healthcare environment.

Responsibilities

Manage student onboarding, including collection of immunization records, drug screening results, HIPAA compliance certifications, letters of good standing, criminal background checks, and other relevant documents.
Build and maintain electronic and physical student personnel records.
Ensure students are eligible to work at facilities associated with BNI rotations and affiliated sites.
Coordinate with security to issue and deactivate student ID and proximity badges; create access profiles and privileges in databases and hospital network interfaces; audit and terminate access when a learner completes or leaves a rotation.
Work with BNI Academic Affairs staff and leadership, preceptors, medical school contacts, and other graduate medical education staff on scheduling, rotation development, and evaluation completion.
Independently determine processes, rotation instructions, and procedures after rotations are developed.
Maintain accurate clerkship records, including schedule changes, rotation durations, cancellations, sick calls, and requests for days off.
Develop and maintain rotation instructions with preceptors and sites, and ensure students receive rotation expectations, goals and objectives, instructions for secured facility areas, prerequisite reading, and didactic conference schedules.
Manage relationships with preceptor groups and establish new relationships when necessary.
Represent assigned clerkships at unit, college, campus, clinical-site, and other meetings; provide information, offer recommendations, and advance program interests.
Independently manage student affiliation agreements and audit and maintain current contracts for rotating medical students.
Independently resolve student workplace concerns, issues, needs, and complaints, and support positive working relationships and appropriate workplace environments.