Clerk

Prudent Engineering•Syracuse, NY

9d•$45,000 - $50,000•Onsite

About The Position

Prudent Engineering, LLP is seeking a Construction Inspection Quality Control Clerk (CIQC) for its main office in Syracuse, NY. The role provides administrative and records support to the Construction Inspection Quality Control team on NYSDOT Design-Build projects. The clerk maintains project documentation, performs data entry and filing in accordance with NYSDOT Manual of Uniform Record Keeping (MURK) requirements, tracks materials and correspondence, and assists field and office staff in keeping quality control, inspection, and contract administration records complete, timely, and audit-ready. The position is primarily office-based within a project field office. It may involve occasional site visits and requires accuracy and adaptability in a deadline-driven environment with varying project demands. The role includes prolonged sitting and computer work, occasional lifting of files or boxes weighing up to 25–30 lbs., and navigating a construction field office environment. Occasional overtime or adjusted hours may be possible. The annual salary range is $45,000–$50,000. Benefits include medical, dental, and vision coverage, a 401(k) with company match, paid time off, paid holidays, and opportunities for professional growth and career advancement.

Requirements

High school diploma or equivalent.
Proficiency with Microsoft Office, including Word, Excel, and Outlook, and basic data-entry accuracy.
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced project environment.
Ability to follow written procedures and maintain accurate records.
A valid driver’s license and reliable transportation may be required.
Ability to work in a field-office setting and adapt to project schedules; occasional overtime or adjusted hours may be possible.
Ability to perform prolonged sitting and computer work, occasionally lift files or boxes weighing up to 25–30 lbs., and navigate a construction field office environment.

Nice To Haves

1–2 years of clerical, administrative, or office experience; construction, engineering, or public-works experience is a plus.
Prior experience supporting NYSDOT, Thruway, or similar transportation construction inspection projects.
Familiarity with MURK forms, SiteManager, ProjectWise, or comparable construction management software.
Experience handling material certifications, daily reports, or contract documentation.
An associate degree or coursework in business administration, construction technology, or a related field.

Responsibilities

Establish and maintain organized electronic and hard-copy project files in accordance with NYSDOT MURK, ProjectWise or equivalent, and company document-control procedures.
Enter daily inspection reports, material certifications, test results, quantities, and other CIQC records into AWP, ProCore, ProjectWise, or other required systems.
Track, log, and file correspondence, RFIs, submittals, change-order documentation, force-account records, and material acceptance documentation.
Assist with preparing and distributing meeting minutes, progress reports, and routine administrative correspondence.
Support quantity tracking and progress-estimate preparation by compiling inspector data and verifying basic calculations under supervision.
Maintain logs for material certifications, sample tracking, non-conformance reports, and corrective-action documentation.
Coordinate with field inspectors, the Office Engineer, Resident Engineer, and materials testing staff to ensure timely submission and completeness of required records.
Perform general clerical duties, including photocopying, scanning, filing, mail handling, and project field-office supply coordination.
Assist with project close-out documentation and final records package assembly.
Uphold confidentiality and communicate professionally with contractors, NYSDOT staff, and internal team members.
Perform other related administrative duties as assigned to support CIQC and construction inspection.