Clerk Typist- NY HELPS - Casey Middle School
About The Position
The NYS HELPS (Hiring for Emergency Limited placement Program Statewide) is a NYS program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam. It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job. This position involves the performance of standardized clerical tasks such as routine typing. The work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices. The Clerk Typist is expected to be familiar with and contribute to the successful implementation of the District's Mission and Belief statements.
Requirements
- Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.
- Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.
- Working knowledge of office terminology procedures, and equipment.
- Working knowledge of business arithmetic and English.
- Ability to type from clear copy or rough draft at a reasonable rate of speed.
- Ability to understand and follow oral and written instructions.
- Ability to write legibly.
- Clerical aptitude.
- Mental alertness.
- Neatness, tact and courtesy.
- Physical condition commensurate with the demands of the position.
Nice To Haves
- Strong communication and interpersonal skills
- Efficient with word processing applications, spreadsheets and databases
- Attention to detail, problem solving, and strong organizational skills
Responsibilities
- Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials.
- Transcribes voice mail messages and other recorded audio messages and longhand copy.
- Collects money and accounts for monies received.
- Addresses envelopes on a typewriter or microcomputer.
- Proof reads reports and other documents.
- Answers telephone, take messages, relays information directly or over intercommunication system.
- Assists in the preparation of payrolls and the maintenance of payroll records.
- Sorts correspondence vouchers, and similar materials.
- Makes and checks routine arithmetical computations.
- Files correspondence, memoranda, reports and other materials.
- Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature.
- Operates office machines/equipment.
- Indexes materials.
- Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills.
- Prepares outgoing mail and sorts in-coming mail for dissemination.
- May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer.
- Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
