Clerk-Office

OSI Group • Aurora, IL

11d

About The Position

Under general supervision, provides routine administrative support to the
department and back-up support to the Receptionist position as needed.

Requirements

• Ability to communicate clearly and accurately, both verbally and in writing.
• Ability to use Microsoft Word to create professional documents for internal and external distribution.
• Ability to accurately enter data into Microsoft Excel spreadsheets and specialized software applications used to manage a variety of operational data.
• Ability to maintain confidentiality when working with sensitive information requiring discretion
• High school degree or equivalent reading, writing, communicating and analytical ability.
• Zero to two years of general office experience performing similar responsibilities.

Responsibilities

• Provide back-up support to the reception desk during breaks and absences; also provide back-up support to mailroom activities including operation of the postage machine and sorting incoming mail to correct mailboxes.
• Greet and direct visitors and applicants in accordance with facility’s security procedures.
• Answer and route incoming telephone calls courteously and professionally; take messages and distribute, as necessary.
• Coordinate candidate interview schedules using Outlook.
• Make candidate travel arrangements using assigned travel agency and coordinate candidate expense reimbursement for approval and re-payment.
• Maintain required levels of office supplies, new hire kits, recruiting kits, benefit materials and others, re-ordering as necessary with approval.
• Maintain filing systems for a variety of departmental processes across all areas; includes creating new files, accurately filing documents for easy retrieval, pulling files as requested, and purging old files according to the company’s record retention program as directed.
• Update the organization chart as directed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED