Clerk, Mailroom

Management and Training Corporation•Chaparral, NM

1d•Onsite

About The Position

The Clerk, Mailroom performs postal duties and provides ODS and OMNI support in the mailroom. The role requires familiarity with applicable rules, regulations, policies, and procedures and compliance with Management & Training Corporation (MTC), Otero County, New Mexico Corrections Department (NMCD), and customer directives. The position reports to the Mailroom Coordinator and is based at the Otero County Prison in Chaparral, New Mexico. The clerk processes detainee correspondence and facility mail, operates postal equipment, maintains related records, and supports accurate resident attendance reporting in ODS and OMNI. The incumbent is also expected to perform other duties assigned within the scope of work as determined by management.

Requirements

High school diploma or equivalent.
One year of experience.
Valid driver's license issued by New Mexico or Texas, with an acceptable driving record, unless waived by management.
Successfully complete annual in-service training requirements after hire.

Responsibilities

Process incoming and outgoing inmate correspondence, prepare forms, and maintain related records and files.
Sort, open, inspect, and scan detainee correspondence; maintain records and deliver facility mail.
Serve as an authorized courier for registered, special-delivery, or other mail received for jail employees and/or inmates.
Sort department mail.
Provide information and respond to inquiries about routine mailroom procedures.
Maintain contact with U.S. Postal Service personnel and private mail carriers such as UPS and FedEx.
Operate postal equipment and determine the postage required.
Issue postage and writing materials to indigent detainees and inmates on commissary restriction, and enter information about issued postage and supplies into a computer.
Assist in preparing forms related to inmate correspondence processing and mailroom functions.
Deliver outgoing mail to the post office each afternoon.
Enter resident attendance information into ODS and OMNI accurately and promptly.
Maintain supporting documentation for resident attendance and coordinate with appropriate supervisors to resolve discrepancies and meet reporting requirements.
Promote positive social skills by modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
Maintain accountability of staff, detained individuals, and property, and adhere to safety practices.
Perform other duties assigned within the scope of work as determined by management.