Clerk III for Adult Probation

County of Lycoming•Williamsport, PA

3d•Onsite

About The Position

Work involves a variety of clerical duties that are technical in nature. Typical responsibilities may include: performing receptionist duties; assisting supervisor with a variety of administrative details; maintaining personnel, statistical, inventory, and other office records; sorting and routing office mail; developing office forms and procedures; and filing and maintaining staff appointment schedules or calendars. Clerical duties are of criminal nature with a high degree of security and confidentiality of information viewed. Responsible for processing of all case materials of clients placed on probation or parole by the court. This processing involves selecting proper forms, reviewing files for necessary documents, and preparing and routing necessary documents. Court orders and legal forms are prepared for judges’ review and signatures.

Requirements

High School diploma or equivalent required
Minimum of two years related experience
Ability to effectively operate a typewriter, word processor, data entry equipment, and other general office equipment
Thorough knowledge of modern office practices and procedures
Thorough knowledge of the functions, procedures, organization, and governing laws and regulations of the administrative unit involved
Thorough knowledge of business English, spelling, punctuation, and arithmetic
Ability to understand and carry out moderately complex oral and written instructions and compile clear, concise routing reports with limited instruction
Ability to perform other tasks or office functions as assigned
Must submit to and pass a pre-employment drug screening and background check per County policy

Nice To Haves

Formal post high-school training or associate degree in related field preferred but not required

Responsibilities

Performs receptionist duties
Assists supervisor with a variety of administrative details
Maintains personnel, statistical, inventory, and other office records
Sorts and routes office mail
Develops office forms and procedures
Files and maintains staff appointment schedules or calendars
Processes case materials of clients placed on probation or parole by the court
Selects proper forms, reviews files for necessary documents, and prepares and routes necessary documents
Prepares court orders and legal forms for judges’ review and signatures
Operates computer and typewriter
Verbally communicates and gives/receives simple and complex instructions from department staff and public in person as well as by telephone
Locates and retrieves case information in office file system
Performs simple and complex mathematical computations
Inventories offices supplies and restocks
Maintains and reviews written indexes, logs, or other complex records systems
Processes documents pertaining to legal functions of the department
Copes with moderate to heavy stress levels
Reads and communicates clearly with others