Clerk III for Juvenile Probation

County of Lycoming•Williamsport, PA

3d•Onsite

About The Position

This position is responsible for logging all demographic, arrest and dispositional information in JCMS and CPCMS and performs clerical work at a moderately complex level. Maintains office practice and procedure, completes written and oral clerical operations in an office setting and handles all walk-in appointments from the general public. The County of Lycoming is a county in the U.S. Commonwealth of Pennsylvania and comprises the Williamsport Metropolitan Area. Lycoming is Pennsylvania's largest county by area and is a great place to live and work, offering outdoor adventures, history and culture, and sporting events. Providing quality customer service to our citizens, business owners and visitors is County of Lycoming’s top priority and that starts with our employees.

Requirements

High school graduate or equivalent and at least two years of related experience
Ability to use computer programs, such as Microsoft Word, Outlook, Excel, Power Point, and Publisher, with proficiency
Ability to communicate clearly and concisely
Ability to exercise good judgment and maintain tact, composure, and confidentiality
Possession of excellent customer service skills
Possession of strong organizational skills and attention to detail
Ability to maintain records, assemble data, and compile reports
Ability to understand and carry out moderately complex oral and written instructions
Ability to work independently
Commitment to demonstrating conduct that inspires public confidence and trust in the Courts, preserves the integrity of the Court system, and reflects a commitment to serving the public
Compliance with the Code of Conduct for Employees of the Unified Judicial System of Pennsylvania

Nice To Haves

Post-high school training or associate degree in a related field preferred but not required

Responsibilities

Locate and retrieve case information in office file system and from Prothonotary.
Answer phone, distribute phone messages and greet general community at JPO window.
Assist w/office’s inventory of supplies and re-stocking.
Convert all office forms into computerized versions on office M drive.
Answer phone and route to appropriate voice mail.
Enter data from arrest reports, intake investigations and court orders into JCJC / CJJTR JCMS program and AOPC’s CPCMS.
Type letters, envelopes, documents and court orders.
Distribute court orders to JPO, family, office file and police.
Maintain/update on Tuesday the detention and shelter list and distribute to Chief JPO.
Pick up the mail and distribute.
Fax documents and retrieve incoming faxes off computer, print and distribute.
Maintain client file disposal system (keep until age 25).
Complete expungement forms for youth, if they meet criteria.
Provide referral totals for monthly report – breaking out felonies, misdemeanors and summaries. Send email to Chief JPO with those monthly tallies.
Initiate, track, and vacate Warrants
PACFile motions
Help with organizing JPO events
Trained in JNET and Clean
Look up and input Fingerprints and DNA. Submit fingerprint rap sheet corrections
Create proposed order
Run Stat Eval report in JCMS regularly and verify yearly JCJC Stat Report.
Keep JCMS LTM up to date
Help new officers navigate JCMS
Initiate PADRAI for incoming cases when appropriate
Understand JCMS Reports and how to run appropriate reports for Chief and officers when needed
Keep accurate reports on incoming and disposed of charges as well as monthly records to be used when tracking numbers
Maintain Vacation and Conference room calendars
Back up for the court scheduler