Clerical Supervisor 1 - Torrance State Hospital

Commonwealth of Pennsylvania • Westmoreland County, PA

6d • Onsite

About The Position

This position helps manage the flow of clerical work that supports Nursing Administration, Nursing Service, and Nursing Education across the hospital. It requires good judgment, strong communication skills, and the ability to handle sensitive information. As a Clerical Supervisor 1, you will perform the following duties: Document Processing: Prepare, type, proofread, and distribute reports, forms, meeting notes, and confidential materials Supervisory Support: Guide and assign tasks to Clerical Assistant 2 staff in the Nursing Office and patient care buildings Office Coordination: Manage calls, schedule appointments, maintain files, and assist with timekeeping and staffing reports Policy Management: Update and monitor nursing policy manuals and oversee preparation of draft policy documents Administrative Assistance: Support the Chief Nurse Executive by preparing job postings, organizing correspondence, and tracking key deadlines Equipment Oversight: Operate office machines safely and ensure needed supplies and equipment are ordered.

Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)
• One year of moderately complex clerical experience
• An equivalent combination of experience and training
• Meet the PA residency requirement
• Be able to perform essential job functions
• Satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance (conditional offer of employment)
• Medical examination (conditional offer of employment)

Responsibilities

• Prepare, type, proofread, and distribute reports, forms, meeting notes, and confidential materials
• Guide and assign tasks to Clerical Assistant 2 staff in the Nursing Office and patient care buildings
• Manage calls, schedule appointments, maintain files, and assist with timekeeping and staffing reports
• Update and monitor nursing policy manuals and oversee preparation of draft policy documents
• Support the Chief Nurse Executive by preparing job postings, organizing correspondence, and tracking key deadlines
• Operate office machines safely and ensure needed supplies and equipment are ordered

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed