Clerical Specialist

Lancaster County•Lancaster, PA

8d•Onsite

About The Position

This is a clerical position that performs various office support functions. This Clerical Specialist I position is responsible for the initial intake and management of original court documents. The PFA Clerk works in cooperation with Bail Administration staff to initiate the filing of Protection From Abuse Petitions. The clerk enters these petitions and all subsequent filings into the computer system. They will also docket Orders from the Court and mail to parties/attorneys. The job involves scanning and docketing all filings to preserve the official record for the Lancaster County Court of Common Pleas. In addition, the clerk will update the statewide PFAD system for law enforcement updates. Files are maintained both digitally and in paper format. There will be significant customer service at the counter, on the phone and via email with attorneys and pro se litigants. Position also requires regular interaction with judicial staff and includes attending weekly hearings in court. Court hearings involve assisting the Judge in the administration of PFA hearings, taking notes, preparing sentencing sheets, etc. A professional and helpful demeanor is required. Applicants must be service-oriented with high attention to detail. The PFA Clerk works in a team environment with other PFA team members.

Requirements

High School Diploma or Equivalent
One year of office experience that includes computer data entry
Any combination of equivalent education, training, and experience.
Competency in the operation of basic office equipment: computer, copier, etc.
Excellent organizational skills
Strong attention to detail
Ability to type/keyboard proficiently
Ability to locate files within an organized filing system
Ability to communicate effectively and tactfully with the public in person and on the phone
Work cooperatively with co-workers
Work cooperatively with other courthouse personnel
Ability to analyze situations accurately and pursue an effective course of action
Ability to review documents, locate and analyze data, enter appropriate information accurately into the computer
Ability to review correspondence and pleadings, analyze dispositions, perform simple math calculations, process requests and documents

Responsibilities

Receiving, reviewing, conforming, verifying and/or entering documents into database
General Docketing
Scanning
Filing
File Preparation
Phone/Mail Assistance
May involve processing of fees
Other assigned tasks as needed.