Clerical Specialist

County of Lancaster • Lancaster, PA

7d • Onsite

About The Position

This is a clerical position that performs various office support functions. This Clerical Specialist I position is responsible for the initial intake and management of original court documents. The PFA Clerk works in cooperation with Bail Administration staff to initiate the filing of Protection From Abuse Petitions. The clerk enters these petitions and all subsequent filings into the computer system. They will also docket Orders from the Court and mail to parties/attorneys. The job involves scanning and docketing all filings to preserve the official record for the Lancaster County Court of Common Pleas. In addition, the clerk will update the statewide PFAD system for law enforcement updates. Files are maintained both digitally and in paper format. There will be significant customer service at the counter, on the phone and via email with attorneys and pro se litigants. Position also requires regular interaction with judicial staff and includes attending weekly hearings in court. Court hearings involve assisting the Judge in the administration of PFA hearings, taking notes, preparing sentencing sheets, etc. A professional and helpful demeanor is required. Applicants must be service-oriented with high attention to detail. The PFA Clerk works in a team environment with other PFA team members.

Requirements

• High School Diploma or Equivalent
• One year of office experience that includes computer data entry
• Any combination of equivalent education, training, and experience.
• Competency in the operation of basic office equipment: computer, copier, etc.
• Excellent organizational skills
• Strong attention to detail
• Ability to type/keyboard proficiently
• Ability to locate files within an organized filing system
• Ability to communicate effectively and tactfully with the public in person and on the phone
• Work cooperatively with co-workers
• Work cooperatively with other courthouse personnel
• Ability to analyze situations accurately and pursue an effective course of action
• Ability to review documents, locate and analyze data, enter appropriate information accurately into the computer
• Ability to review correspondence and pleadings, analyze dispositions, perform simple math calculations, process requests and documents

Responsibilities

• Receiving, reviewing, conforming, verifying and/or entering documents into database
• General Docketing
• Scanning
• Filing
• File Preparation
• Phone/Mail Assistance
• May involve processing of fees
• Other assigned tasks as needed

Benefits

• Find job security and stability alongside a growing community and a team that supports you.
• Level up your career through a large network and specialty training.
• The County of Lancaster offers comprehensive benefits to our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED