Clerical Associate
About The Position
The Clerical Associate supports assignments requested by RRM Administration, including payroll, budgeting, and benefits matters, and coordinates assignments with RRM Administration and Personnel. The role handles clerical records and forms, data entry, office administration, employee support, training coordination, delivery documentation, and inquiries. The position is located at 78-88 Park Dr. East, Kew Gardens Hills, NY 11367, and is scheduled for 35 hours per week. Applicants must be permanently serving in the title of Clerical Associate or be on the Civil Service list for Clerical Associate. Applications are submitted electronically through cityjobs.nyc.gov by searching for Job ID #804005. No phone calls or personal inquiries are permitted; only applicants under consideration will be contacted.
Requirements
- Must be permanently serving in the title of Clerical Associate or be on the Civil Service list for Clerical Associate.
- High school diploma or educational equivalent approved by a State's department of education or a recognized accrediting organization.
- One year of satisfactory clerical experience.
- Keyboard familiarity and ability to type at a minimum of 100 keystrokes (20 words) per minute.
Responsibilities
- Assist with payroll, budgeting, and benefit matters, coordinating assignments with RRM Administration and Personnel.
- Review, copy, and forward workers' compensation forms, leave requests, address changes, incident requests, accident reports, transfer requests, and ID renewals.
- Perform accurate and timely data entry to Daily and Monthly Production Sheets/Reports using the Data Assignment Database.
- Receive Chemical Sheets/Report forms and ensure the information is accurate.
- Collect and review documents for completeness.
- Maintain the office calendar and a library of administrative forms and books.
- Prepare absence control reports covering absences and tardiness.
- Serve as liaison with Payroll and Timekeeping.
- Input information for new employees and instruct them in using the hand scanner and web clock.
- Provide computer assistance to field employees using ESS for personal information, profile adjustments, and electronic submissions.
- Schedule supervisory and field staff for trainings upon notice from the Training Coordinator and forward reminders to the appropriate staff.
- Inform the Area Supervisor of unusual or sensitive situations requiring attention.
- Prepare receiving reports for deliveries and forward them simultaneously to Accounts Payable and RRM Fiscal Officers.
- Submit requests or requisitions for office supplies.
- Inform the Facility Coordinator of damages and potentially hazardous situations.
- Assist with distributing pertinent information and maintaining bulletin boards and information counters.
- Complete assignments as instructed within the time allotted by the Supervisor.
- Assist with incidental and special projects.
- Administer Snow Laborer assignments, 311, ARTS, and State Complaints.
- Respond to telephone inquiries.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
