Clerical Associate

City of New York•New York, NY

9h•$46,503 - $73,002

About The Position

The Clerical Associate handles assignments requested by RRM Administration and supports payroll, budgeting, benefits, and personnel-related matters. The role processes and routes employee forms and requests, maintains production data and reports, reviews documents, and provides administrative support to staff and field employees. It also coordinates training, handles receiving reports and office supply requests, supports complaint and laborer assignment processes, and responds to telephone inquiries. The position is based at 78-88 Park Dr. East, Kew Gardens Hills, NY 11367, and is listed as 35 hours per week. Candidates must be permanently serving in the title of Clerical Associate or be on the civil service list for Clerical Associate.

Requirements

Must be permanently serving in the title of Clerical Associate or be on the civil service list for Clerical Associate.
A four-year high school diploma or educational equivalent approved by a State department of education or recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity and the ability to type at a minimum of 100 keystrokes (20 words) per minute.

Responsibilities

Handle assignments associated with requests from RRM Administration and assist with payroll, budgeting, and benefit matters.
Coordinate assignments with RRM Administration and Personnel.
Review, copy, and forward workers’ compensation forms, leave requests, address changes, incident requests, accident reports, transfer requests, and ID renewals.
Enter data accurately and promptly in Daily and Monthly Production Sheets and Reports using the Data Assignment Database.
Receive Chemical Sheets and Reports and ensure the information is accurate.
Collect and review documents for completeness.
Maintain the office calendar and a library of administrative forms and books.
Prepare absence control reports covering absences and tardiness.
Serve as a liaison with Payroll and Timekeeping.
Input information for new employees and instruct them on using the hand scanner and web clock.
Provide computer assistance to field employees using ESS for personal information, profile adjustments, and electronic submissions.
Schedule supervisory and field staff for training when notified by the Training Coordinator, and forward reminders to appropriate staff.
Inform the Area Supervisor of unusual or sensitive situations requiring attention.
Prepare receiving reports for deliveries and forward them to Accounts Payable and RRM Fiscal Officers.
Submit requests or requisitions for office supplies.
Inform the Facility Coordinator about damages and potentially hazardous situations.
Assist with distributing pertinent information and maintaining bulletin boards and information counters.
Complete assignments as instructed by the Supervisor within the allotted time.
Assist with incidental and special projects.
Administer the Snow Laborer assignment, 311, ARTS, and State Complaints.
Respond to telephone inquiries.