Clerical Assistant

Florence School District 1•Florence, SC

12h•Onsite

About The Position

Under general supervision, performs routine clerical duties to help maintain effective and efficient office operations. This role involves a variety of tasks to support the daily functioning of the school office.

Requirements

High school diploma supplemented by one to two years of general clerical experience, or an equivalent combination of education, training, and experience.
Must be able to type rapidly and accurately.
Must be physically able to operate a variety of machines and equipment, including a computer, basic office equipment, and telephone.
Sedentary work involving sitting most of the time, but may involve walking or standing for periods of time.
Ability to compare and/or judge the observable characteristics of data, people, or things.
Ability to speak and/or signal people to convey or exchange information.
Ability to read a variety of policies and procedures, computer manuals, and reference materials.
Ability to enter data into the computer and prepare records, correspondence, and reports with proper format, punctuation, spelling, and grammar.
Ability to speak with and before others with poise, voice control, and confidence.
Ability to apply common sense understanding to carry out instructions and deal with problems in standardized situations.
Ability to make routine independent judgments in the absence of supervision.
Ability to comprehend and interpret information and understand and implement basic office machinery functions.
Ability to record and deliver information, explain procedures, and follow verbal and written instructions.
Ability to communicate effectively and efficiently with persons of varying educational backgrounds and in a variety of technical and/or professional languages.
Ability to add and subtract totals, multiply and divide, determine percentages and decimals, and determine time.
Ability to use practical applications of fractions, percentages, ratio, and proportion.
Ability to inspect items for proper length, width, and shape, and visually read various information.
Ability to coordinate hands and eyes using office machinery.
Ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc.
Minimal levels of eye/hand/foot coordination.
Ability to deal with people beyond giving and receiving instructions.
Adaptable to performing under stress when confronted with emergency situations or tight deadlines.
Ability to talk and/or hear.
Must be able to lift and/or carry weights of five to ten pounds.
Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Nice To Haves

May maintain or create bulletin boards or prepare the school newsletter.
May maintain or keep safe student records, documents, school money, and safety.
Assists with health room duties as needed.

Responsibilities

Performs general clerical functions, including data entry, establishing files, typing, copying, filing correspondence, faxing, processing bills, forms, and applications, and collating materials.
May perform receptionist duties such as answering the telephone, screening callers, greeting, transferring calls, relaying messages, and routing visitors.
Assists supervisor and other staff with special projects as assigned.
Receives, reviews, prepares, and/or submits various records and reports, including forms, logs, records, special and routine reports, requisitions, memos, and correspondence.
May maintain or create bulletin boards or prepare the school newsletter.
May maintain or keep safe student records, documents, school money, and safety.
Operates a variety of equipment, such as a computer, Internet, email, printer, scanner, typewriter, copier, fax machine, adding machine, laminating machine, scanner, telephone, and walkie-talkie.
Interacts and communicates with various groups and individuals, including supervisors, administrators, staff, co-workers, students, parents, and the general public.
Assists with health room duties as needed.
Performs related duties as required.