Clerical Assistant 2 (1st Shift) - Selinsgrove Center

Commonwealth of Pennsylvania•Snyder County, PA

3d•Onsite

About The Position

The Clerical Assistant 2 supports several departments at Selinsgrove Center by completing clerical work that keeps information organized and workflows moving. The role includes preparing documents, assisting staff, and maintaining accurate records for daily operations. Work is full time, 37.5 hours per week, from 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch. Travel and overtime may be required as needed. The position is onsite and does not offer telework.

Requirements

At least six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or graduation from high school; or an equivalent combination of experience and training.
Meet the Pennsylvania residency requirement.
Be able to perform the essential job functions.
A conditional offer requires a medical examination and satisfactory criminal history reports, including Pennsylvania State Police and FBI clearances.

Responsibilities

Screen visitors, phone calls, and incoming mail and direct them to the appropriate department.
Use computer programs to prepare reports, letters, agendas, and vouchers while maintaining neat and confidential information.
Take inventory and enter SRM orders for food, office, and housekeeping supplies, as well as routine APR requests.
Take meeting minutes, transcribe notes, and distribute information to appropriate staff.
Record staff time, review attendance sheets for accuracy, and prepare TK5 forms when changes occur.
Review work orders, report emergency repairs, and enter maintenance requests into the facility system.
File employee performance reviews, maintain demographic information, and organize department files.
Sort incoming mail, weigh outgoing mail, and apply postage and tracking as needed.