Clerical Aide

City of Marquette•Marquette, MI

1d•$15 - $17•Onsite

About The Position

The City of Marquette is looking for the right candidate to support their busy City Clerk's office. The right individual will provide a variety of clerical, secretarial, record-keeping and other support services for the City Clerk's office, with a special emphasis on election-related tasks. Routine assignments are to be carried out independently. General supervision is received from the City Clerk, with assignments also given and received by the Deputy City Clerk. This position provides office support, but the employee’s primary focus will be on election processes.

Requirements

High School or equivalent
6-12 months clerical and/or office experience
Typing speed of 40 words per minute.
Ability to follow both oral and written instructions.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain positive working relationships with supervisors, co-workers, and the general public.
Must respect and maintain the confidentiality of personal records.
Familiarity with using email and internet.
Skill in use of computers, as well as word processing, spreadsheets, and other Microsoft Office Suite applications.
Proficiency in filing alphabetically and numerically.
Knowledge of the basic aspects of municipal elections and primaries in Michigan.

Nice To Haves

Post High School, vocational or specialized training

Responsibilities

Assist with the routine aspects of election operations and preparation.
Assist in all aspects of processing absentee ballot applications and related materials.
Assist in preparation of election equipment, absentee ballots and physical facilities in advance of elections.
Assist in the voter registration process, both during and prior to election day, including voter registration drives.
Assist in preparing and conducting post-election audits if required.
Provide routine clerical support involving the accurate processing of election-related tasks.
Compile and maintain inventory of election materials.
Receive and route phone calls and assist customers by providing information for the City Clerk's office.
Assist in establishing and maintaining files and records on an ongoing basis.
Assist in the maintenance of various departmental databases.
Assist City Clerk or staff with researching and compiling information.
Maintain confidential files.
Performs other related functions as assigned.