Rehab Clerical Aide

Advocate Health and Hospitals Corporation • Waterford, WI

3d • Hybrid

About The Position

The Rehab Clerical Aide is a full-time position with benefits eligibility, working 40 hours per week. This role is a split position between Aurora Sports Health Delavan (Monday, Wednesday, Friday, 8:00 AM - 4:30 PM) and Aurora Physical Therapy Waterford (Tuesday, Thursday, 8:00 AM - 4:30 PM). The position does not require weekend or holiday work. The pay range for this role is $20.80 - $31.20. The primary function of this role is to support the efficiency of Licensed Therapy Providers and ensure the smooth operation of the rehabilitation department. This includes direct patient contact activities under supervision, such as patient positioning, transfers, preparation and application of therapeutic modalities, assisting with exercises, and gait training. The aide will also improve therapist efficiency by managing patient overlaps and employing problem-solving strategies. Strong communication skills are essential for conveying patient status and concerns to therapists. Additionally, the role involves comprehensive registration, scheduling, cashiering, admitting, and follow-up of patients, coordinating appointments, and performing various reception and clerical duties including answering phones, managing messages, greeting patients, processing billing, faxing, photocopying, assembling records, and handling mail. The aide will review therapy orders in the electronic medical records system, maintain department files, process billing/reimbursement forms, complete insurance verifications and authorizations, and track reauthorizations. Monitoring the therapy environment for patient experience standards, ordering, stocking, and organizing supplies and equipment, and performing routine maintenance and safety checks on office equipment are also key responsibilities. Cleaning and disinfecting treatment areas and equipment according to established standards is required. The position may involve travel, exposing the incumbent to road and weather hazards.

Requirements

• High School Graduate.
• Typically requires 1 year of experience in health care, public relations or health care education.
• Demonstrated customer service skills.
• Strong communication and organizational skills.
• Ability to engage people in a warm and positive way.
• Intermediate computer skills including experience with word processing, spreadsheet software, data entry and keyboarding.
• Must sit, stand, walk, lift, squat, bend, twist, kneel, and reach above shoulders throughout the workday.
• Must be able to: lift up to 50 lbs. from floor to waist.
• Must be able to: lift up to 10 lbs. from waist to overhead.
• Must be able to: lift and carry up to 40 lbs. at waist height a reasonable distance.
• Must be able to: push/pull with 30 lbs. of force.
• Must be able to: perform a sliding transfer of 150 lbs. with a second person present.
• Must have functional speech, hearing, and sight.
• Operates all equipment necessary to perform the job.

Nice To Haves

• Basic Life Support (BLS) for Healthcare Providers certification issued by the American Heart Association (AHA) needs to be obtained within 6 months unless department leader has determined it is not required.

Responsibilities

• Supports the efficiency of the Licensed Therapy Provider and the smooth functioning of the rehabilitation department.
• Responsible for direct patient contact activities under the supervision of the licensed provider such as patient positioning and transfers, preparation and application of therapeutic modalities, follow through on routine patient exercises or start up on exercise equipment, assisting with crutch walking and gait training.
• Improves therapist efficiency by starting patient treatments when patients are overlapped and utilizing other problem solving strategies.
• Communicates well with patients and therapists, anticipants patient and therapist needs and conveys patient concerns, status changes and response to treatment with the appropriate therapist.
• Performs registration, scheduling, cashiering, admitting and follow-up of patients to ensure they are cared for in the most efficient and courteous manner.
• Coordinates patient appointments with other areas or physician offices as needed.
• Performs reception/clerical duties which includes answering phones, taking messages, transferring calls, greeting, registering and scheduling patients, billing, faxing, photocopying, assembling patient medical records, opening, sorting and routing incoming mail.
• Review therapy orders in the electronic medical records system and ensures patients are routed appropriately.
• Maintain department files, binders, records, logs, etc.
• Process billing/reimbursement forms and other department records.
• Completes insurance verifications and authorizations.
• Tracks and follows up on need for reauthorizations.
• Monitor the therapy environment to ensure it meets patient experience standards.
• Orders, stocks, and organizes therapy equipment and supplies.
• Stocks and disposes linens as appropriate.
• Monitors department office equipment and troubleshoots minor problems.
• Cleans and disinfects gym/treatment areas, equipment, tables, wheelchairs, walkers, pool, hydrotherapy unit, etc. according to established standards.
• Performs routine maintenance/safety checks and completes work orders.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED