Clergy Administrative Coordinator

The Stephen S. Wise Temple • Los Angeles, CA

4d

About The Position

The Clergy Administrative Coordinator supports the daily operations of several clergy members by managing schedules, communications, records, and event planning. The role helps ensure smooth coordination between clergy, staff, and the congregation. Organization, discretion, cultural sensitivity, attention to detail, and follow-through are essential. The position calls for an organized team player with a “no job too small” attitude and a high degree of confidentiality.

Requirements

• Associate’s degree or higher preferred.
• Ability to develop and maintain good relationships with congregants, clergy, internal staff, and lay leaders.
• Professional demeanor and discretion when handling confidential information.
• Ability to maintain multiple calendars with careful attention to detail.
• Congregant (customer) focus and a friendly demeanor.
• Detail-oriented, with excellent organizational and project management skills and a strong ability to troubleshoot and solve problems.
• Effective written and oral communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to learn Wise digital systems, including database and project management systems, and basic Microsoft and Google document functions.
• Five years or more of experience working in a preschool classroom.
• Excellent writing and communication skills.
• Strong interpersonal relationship-building skills.
• Strong organizational skills.

Responsibilities

• Provide basic clerical support, including scheduling, fielding calls, correspondence, and receipt and expense reporting.
• Maintain calendars for assigned clergy and update them as needed.
• Work with B’nai Mitzvah families to schedule meetings, such as final rehearsals, and coordinate with the Cantors’ assistant to maintain cohesive B’nai Mitzvah files.
• Handle logistical duties related to clergy participation in lifecycle ceremonies, including weddings and funerals, and communicate announcements to the congregation and professional staff team.
• Serve as a key liaison to the clergy support ecosystem, including the events, membership, and development teams.
• Perform switchboard duties as needed.
• Participate in the High Holy Day support team.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree