Civil Clerk

Coryell County•Gatesville, TX

10d

About The Position

Under general supervision, the purpose of the position is to provide administrative and clerical support to the office of the District Clerk. Employees in this class prepare correspondence, records and other documents; provide clerical and secretarial assistance to the District Clerk, receive incoming mail, assist callers and visitors, and maintain files and records. Performs related work as required. Provides general clerical and administrative support for 2 District Judges, County Court at Law, Attorney General Judge, CPS Court at Law, which involves answering correspondence; preparing, maintaining and distributing court agendas, public notices, surveys and reports. Maintain and process all Jurors and Grand Jurors files, excuses and payments. Maintain all civil court files in accordance with state statue Local Government Code 201-205. Assists the office of the District Judge's, County Court at Law, Attorney General Judge, CPS Court at Law with state & federal reporting requirements. Maintain files and track data. To keep and protect the Civil Records of the 52nd, 440th, County Court at Law, Attorney General Judge, CPS Court at Law in compliance with the State Constitution and State Statutes as they relate to serving the citizens, and by fulfilling the statutory duties required as the custodian of such records through the promotion and direction of professionalism and cooperation among the District Clerk's staff. The Civil Clerk is also charged with the disbursement of bonds of all child support payments by the Courts. Collects District Clerk fees and Court costs and County Court at Law civil fees, bond fee, and expunction fees. Process Pro Se Information

Requirements

Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Considerable administrative training, record keeping and calendar management experience
Excellent oral and written communication skills
Must be detailed oriented, punctual and dependable
Excellent interpersonal skills
Ability to work under pressure
Excellent organizational skills to include ability to prioritize
High school diploma or General Education Degree (GED)
Two (2) semesters (30 hours) of formal business/secretarial school or college courses
Five (5) years of general office and secretarial experience

Nice To Haves

Experience working a multi-line phone system a plus
Degree preferred

Responsibilities

Prepare correspondence, records and other documents.
Provide clerical and secretarial assistance to the District Clerk.
Receive incoming mail, assist callers and visitors, and maintain files and records.
Answer correspondence; prepare, maintain and distribute court agendas, public notices, surveys and reports.
Maintain and process all Jurors and Grand Jurors files, excuses and payments.
Maintain all civil court files in accordance with state statue Local Government Code 201-205.
Assist the office of the District Judge's, County Court at Law, Attorney General Judge, CPS Court at Law with state & federal reporting requirements.
Maintain files and track data.
Keep and protect the Civil Records of the 52nd, 440th, County Court at Law, Attorney General Judge, CPS Court at Law in compliance with the State Constitution and State Statutes.
Disburse bonds of all child support payments by the Courts.
Collect District Clerk fees and Court costs and County Court at Law civil fees, bond fee, and expunction fees.
Process Pro Se Information.