Civil Clerk

Midland County•Midland, TX

11d•Onsite

About The Position

This position works for JP 1 and is responsible for answering the telephone and assisting the public with filing various legal cases including Small Claims, JP Civil, Debt Recovery, Tax Suits, and Eviction cases. The role involves issuing a variety of civil processes and writs, serving as a Notary Public for Midland County documents, and entering and scanning filed cases into the computer system. The Civil Clerk also has the ability to take over the duties of the Criminal Clerk in their absence. Essential duties include preparing for civil bench and jury trials, preparing destruction orders, Tow hearings, and occupational license hearings. The position also involves issuing receipts for criminal and civil cases, preparing certified copies of court documents, preparing appeals in all civil cases, and maintaining the Judge's calendar for hearings and appointments. Additionally, the role requires managing incoming civil correspondence, sorting and distributing mail, and preparing credit card payments from the website. The Civil Clerk will also assist with duties at the front counter for both Civil and Criminal departments, prepare deposits, and process credit card payments. Regular and timely attendance is required.

Requirements

High school graduation or its equivalent.
Ability to speak Spanish is a plus.
Standard office practices and procedures.
Principles of customer service.
Operate computers, including word processing and spreadsheet applications.
Prioritize tasks to be assigned and completed.
Read and understand manuals, codes, statutes, journals, memos, etc.
Write letters and memos.
Make change, perform basic mathematical calculations.
Operate office equipment, such as copy machine and facsimile machine.
Communicate effectively, both orally and in writing.
Maintain effective working relationships with coworkers and the public.

Nice To Haves

Ability to speak Spanish

Responsibilities

Answers phone and assist the public with filing Small Claims, Debt Recovery, Tax Suits, JP Civil and Eviction cases in Pct 1.
Issues a variety of civil processes and writs.
Notary public for Midland County documents.
Enters and scans filed cases into the computer.
Prepares all types of civil bench trial and jury trials.
Prepares destruction orders, Tow hearings and occupational license hearings, as directed.
Issues receipts for criminal and civil cases.
Prepare certified copies of court documents.
Prepares appeals in all civil cases.
Maintains Judges calendar for all types of hearings and appointments.
Maintains all incoming civil correspondence and takes appropriate actions.
Sorts and distributes mail in the absence of Criminal Clerk.
Take over the duties of the Criminal Clerk when necessary.
Prepares credit card payments from the website.
Assists with duties at the front counter for both Civil and Criminal.
Prepares deposits and takes credit card payments.