Church Administrator

The Redlands Chamber of Commerce•Redlands, CA

21h•$25 - $30•Onsite

About The Position

The Church Administrator serves as the lead business and administrative professional of the church, integrating financial management, office operations, communications, and facility coordination. This position is a vital ministry role and is often the first point of contact for members, visitors, vendors, and the broader community. The Church Administrator performs and oversees all administrative and clerical functions while providing high-level coordination, supervision, and operational leadership.

Requirements

Proficiency in using computer software and related applications for word processing, publishing, spreadsheets, websites, social media platforms, and databases. Programs currently used at this church include Microsoft Word, Excel, Canva, Constant Contact, ProPresenter, WIX Website, Facebook, and Power Church Plus (database)
Experience with accounting Quick Books software and financial processes
Strong organizational and recordkeeping skills
Excellent written and verbal communication skills
Ability to multitask, prioritize, and meet deadlines independently
Strong interpersonal skills with diverse populations
Ability to supervise staff and coordinate volunteers
Experience operating office equipment and troubleshooting basic issues

Nice To Haves

Enjoys diverse people and desires to serve them in an attitude of Christian love
Works in a spirit of cooperation and helpfulness and in line with the Personnel Policies of the First Presbyterian Church of Redlands

Responsibilities

Perform bookkeeping and financial recordkeeping using accounting software
Prepare weekly deposits and record contributions
Process invoices and ensure timely payments
Interface with payroll providers
Generate financial reports that meet the needs of the Church Treasurer and the Property and Finance Committee
Administer the rental activities of the church properties including processing applications from potential renters, responding to requests for rentals in a timely manner, and drafting one time or annual Facility Use Agreements for each request
Serve as the primary point of contact with both long-term and one-time renters to make sure that the facilities are used as agreed to and that payments are received on time
Coordinate facility uses, including scheduling, setup, and cleanup
Maintain key inventory and ensure proper facility access control and resolve conflicts related to space, scheduling, and resource usage
Work with vendors, contractors, and service personnel (including insurance and compliance requirements)
Supervise Church Custodian and oversee custodial operations with pastoral oversite
Monitor church property and coordinate maintenance needs with the Property and Finance committee
Ensure proper documentation (insurance certificates, contracts, etc.) is maintained for all renters
Serve as receptionist: handle phone calls, visitors, mail, and general inquiries
Provide administrative support to Pastor, Session, and ministry leaders
Maintain organized office systems, files, and records (digital and physical)
Operate and maintain office equipment (copiers, printers, computers, etc.)
Manage and maintain office supply inventory and order supplies as needed
Supervise office volunteers and support staff where applicable
Maintain the master church calendar and coordinate all events
Prepare and publish weekly church bulletins and special inserts
Develop and distribute church-wide communications (mailings and emails)
Communicate event information to congregation, staff, and ministry leaders
Produce the monthly newsletter (Messenger) and Annual Report
Draft correspondence on behalf of church leadership as requested
Maintain and update the church website and social media platforms
Maintain and update church membership database and records
Produce directories, mailing labels, and statistical reports
Track and update contribution records in coordination with financial systems
Maintain official church records and Session documentation
Coordinate with Clerk of Session and leadership on documentation and reporting
Maintain confidentiality of all church records and communications
Perform other duties as assigned