Children, Youth & Family Business Registrar (58903)

JEWISH FEDERATION OF GREATER LONG BEACH AND WEST ORANGE COUN•Long Beach, CA

8d•Onsite

About The Position

The CY&F Business Registrar is a key operational and financial leader within the Children, Youth & Family department. This role is responsible for overseeing registration, enrollment, financial management, and administrative systems across all CY&F programs, including Early Childhood Education, camps, youth programs, and family engagement offerings. The Business Manager ensures accurate financial tracking, strong data integrity, and seamless coordination between families, staff, and leadership. As a member of the CY&F management team, this role supports strategic planning, budgeting, and program operations while delivering exceptional customer service and maintaining compliance with organizational and licensing requirements.

Requirements

Bachelor’s degree in business administration, finance, accounting, or related field (or equivalent experience)
Experience in financial management, billing, and data systems required
Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
Strong understanding of budgeting, reconciliation, and financial reporting
Experience with CRM systems (e.g., Daxko) and database management
High level of organization and attention to detail
Ability to manage multiple priorities and deadlines
Strong communication and interpersonal skills
Proficiency in Microsoft Office / Google Workspace

Nice To Haves

Experience in early childhood, camps, or youth programming strongly preferred

Responsibilities

Oversee all registration processes for CY&F programs (ECE, camps, youth programs, and events)
Build, manage, and optimize Daxko and related registration systems
Maintain accurate enrollment records, rosters, waitlists, and attendance tracking
Manage program setup, updates, and capacity to align with operational needs
Ensure all participant records meet licensing and compliance requirements
Partner with CY&F leadership to develop, monitor, and adjust the annual budget
Track revenue, expenses, enrollment trends, and financial projections
Manage billing, invoicing, payment collection, and account reconciliation
Ensure accurate financial data entry and reporting across all systems
Apply discounts, financial aid, and scholarship allocations accurately
Support scheduling, logistics, and administrative operations across programs
Collaborate with program staff to ensure accurate program planning and execution
Maintain internal systems for recordkeeping, reporting, and communication
Provide administrative support for events, field trips, and community programming
Ensure consistency and efficiency across all CY&F operational processes
Serve as a primary point of contact for families regarding registration, billing, and program information
Develop and maintain proactive, clear, and responsive communication systems
Support family engagement through strong relationships and service excellence
Manage registration and program-related communications in a timely and professional manner
Track and analyze enrollment, revenue, and program participation trends
Provide regular reports and insights to leadership to inform decision-making
Support long-term planning through data-informed recommendations
Ensure data accuracy and integrity across all platforms
Serve as an active member of the CY&F management team
Collaborate across departments to support agency-wide programs and initiatives
Promote a positive, accountable, and collaborative team culture
Support staff in navigating systems, processes, and operational workflows
Communicate clearly and align work with departmental and organizational goals
Demonstrate professionalism, responsiveness, and strong follow-through
Foster a collaborative, solutions-oriented work environment
Take initiative and ownership of systems, challenges, and outcomes
Adapt to changing priorities in a dynamic, fast-paced environment