Children's Ministry Assistant

Long Hollow Church • Hendersonville, TN

4d

About The Position

The Children's Ministry Assistant supports the Children’s Ministry Director and the broader Kids Team with administrative coordination, communication, event logistics, team support, ministry systems, resource distribution, and operational follow-through. The role helps create a welcoming, organized, and effective ministry experience for children, families, volunteers, staff, and ministry partners.

The position calls for a proactive, detail-oriented, technologically proficient, and service-minded teammate who can manage competing priorities, communicate professionally, maintain confidentiality, and remain calm and adaptable in a fast-paced ministry environment. The assistant contributes ideas to improve ministry effectiveness and family engagement while representing the Director and Kids Team with warmth and professionalism.

Requirements

• Strong initiative, anticipation, ownership, and ability to work with minimal supervision.
• Effective and gracious communication across channels, with exceptional written communication, editing, and formatting skills.
• Strong organization and attention to detail, including accuracy while managing multiple priorities and deadlines.
• High proficiency with Apple computers and proficiency with Google Workspace, Canva, Trello, Basecamp, Planning Center Online, Rock, and Numbers; ability to learn and train others on new platforms.
• Ability to thrive under pressure, adapt to change, and maintain a calm, solutions-focused demeanor.
• Collaborative, professional, positive, and servant-hearted approach to teamwork.
• Strong interpersonal and customer service skills, including professional handling of phone calls, vendor communication, and reference checks.
• Ability to capture key details accurately and represent the Director’s voice and intent in meetings and correspondence when needed.
• Self-motivated, driven, and committed to ownership, follow-through, and excellence in ministry operations.
• Timeliness and excellent time-management skills.
• Demonstrates a growing relationship with Jesus and love for the local church, with a heart to equip families for a legacy of faith in Christ.
• Shows humility, integrity, honesty, consistency, respect for confidentiality, flexibility, patience, empathy, professionalism, and openness to feedback and growth.

Responsibilities

• Support the Children’s Ministry Director with calendar management, scheduling, meeting preparation, and accurate note-taking.
• Manage the LH Kids email account and communicate promptly, warmly, and professionally with parents, volunteers, staff, and ministry partners.
• Coordinate logistics, registrations, supplies, serve team communication, and day-of operations for ministry programs, camps, and special events.
• Assist with staff and volunteer scheduling, onboarding, background checks, and team-building initiatives.
• Maintain records, reports, and workflows in ministry systems and databases.
• Help distribute resources and curriculum to parents and leaders across campuses, and assist with content creation and distribution logistics.
• Contribute ideas in planning meetings to improve ministry effectiveness, communication, and family engagement.
• Maintain confidentiality and professionalism when handling sensitive family, serve team, or staff information.
• Assist with budget tracking and vendor coordination, including invoices, purchase requests, and supply orders, in partnership with the ministry’s administrative team.
• Represent the Kids Team and Director as a welcoming, solutions-oriented point of contact, and follow up consistently on ministry initiatives and action items.
• Anticipate the Children’s Ministry Director’s needs and take ownership of tasks and projects with minimal supervision.
• Manage multiple priorities, tasks, and deadlines accurately, provide gentle deadline reminders, and follow through on commitments.

Benefits

• Paid vacation starting at three weeks.
• 12 or more paid holidays.
• 401(k) match.
• Paid medical and dental insurance with an HSA contribution.
• Vision insurance available.
• Access to free counseling and legal services for creating a will or power of attorney.
• Paid time off to serve in other ministry areas.
• Paid time off to attend conferences.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed