Child & Community Health Project Spec

American Academy of Ped•Itasca, IL

1d•$33 - $35•Hybrid

About The Position

The Child and Community Health Project Specialist provides project coordination and administrative support for Institute of Healthy Childhood Weight (IHCW) activities. The role focuses on digital communications, developing and reviewing content resources, grant budget tracking and monitoring, contract coordination, and on-site and virtual education programs. The Specialist serves as a team technical resource for web and project management platforms, virtual meetings, and trainings. The position supports multiple grant-funded projects, including budget development and monitoring, contracts and payments, grant reporting and proposal development, and project management systems. It also develops and distributes communications and educational materials, manages project websites, coordinates continuing education and review applications, and organizes virtual and in-person meetings and exhibits. The Specialist contributes to operational improvements using AI or other innovative solutions and maintains project records in accordance with organizational policy. The role requires a bachelor's degree in a relevant discipline or an equivalent combination of relevant education and work experience, and at least three years of related project coordination or administrative experience. The position is hybrid, with 40% of work time in the office per month. Some overtime, weekend work, and travel are required. The stated base pay range is $33.37 to $35.24 per hour. A comprehensive benefits package includes healthcare and retirement savings plans.

Requirements

Bachelor’s degree in business administration, communications, marketing, or a related discipline, or an equivalent combination of relevant education and work experience.
At least three years of related project coordination and/or administrative experience.
Experience creating and maintaining tracking systems, managing project components, monitoring budgets and processing expenses, coordinating meeting logistics, updating web content, and drafting correspondence.
Ability to manage multiple priorities, take initiative, and pay close attention to detail.
Ability to work independently and as part of a team and collaborate effectively with internal and external constituents.
Ability to promote and maintain a positive, cooperative, team-oriented work environment and foster a culture where everyone feels valued and respected.
Excellent organizational, time management, oral and written communication, interpersonal, diplomacy, and critical thinking skills.
Strong technical acumen and proficiency in MS Office, including Word, Excel, and PowerPoint.
Knowledge of web maintenance software such as SharePoint and ability to learn and apply new technologies, including AI.
Some overtime, weekend work, and travel are required.

Nice To Haves

Knowledge of public health principles and approaches.
Experience creating website pages and developing and implementing communication or marketing materials.
Experience with document collaboration sites such as SharePoint, Adobe Acrobat, survey software such as Survey Monkey, budgeting software such as Acumatica, and virtual meeting platforms such as Zoom and Teams.

Responsibilities

Support budget development and financial monitoring for multiple grant-funded projects, including expense tracking, variance reporting, forecasting, and developing standardized budget monitoring tools and staff training.
Coordinate contractual agreements for team projects, including outgoing agreements for subcontractors, consultants, and grantees; coordinate internal contract review; and process and monitor check requests and invoices.
Create, edit, and distribute project communications and educational materials, collaborating with staff and external agencies on communication tools and strategies.
Manage assigned project websites, including design and layout, content updates, uploading materials, and monitoring accuracy and functionality; develop and maintain related AAP.org patient care pages as needed.
Lead use of virtual meeting software by providing technical assistance and training and helping set up and facilitate meetings.
Coordinate development of continuing medical education, maintenance of certification, Pedialink, and institutional review board applications and final reports.
Facilitate development and internal and external review of intellectual property and educational resources.
Manage virtual and in-person meeting and exhibit logistics, including scheduling, venue or platform arrangements, materials development, printing and shipping, participant communication, and on-site meeting assistance as needed.
Develop and maintain project management processes and documents to track grant project deadlines, deliverables, and milestones.
Support grant performance monitoring reports by collating, formatting, and copyediting materials and tracking performance data with relevant staff.
Use AI and other innovative solutions to improve processes, operational efficiency, and service delivery.
Work with IHCW staff to maintain documents and correspondence in accordance with AAP records management policy.
Support grant applications and funding proposals by organizing materials, drafting content, tracking required elements, personnel, deadlines, and progress, and working with staff to ensure compliance with federal reporting requirements.
Respond to inquiries about project activities and escalate matters to other staff as needed.
Perform other duties as assigned.